HOA Operations Admin Assistant

Seabreeze Management Company; Moreno Valley (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Seabreeze Management Company in Aliso Viejo, CA is seeking an experienced Administrative Assistant to support the General Manager and day-to-day office operations. You will greet visitors, answer calls, manage correspondence, maintain records, and coordinate scheduling and events.

Ideal candidates have 3+ years in administration, strong communication and organizational skills, and proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Publisher.

Qualifications

• High School Diploma or equivalent.
• Minimum three years general administrative experience.
• Excellent communication skills, both oral and written.
• Customer service driven.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Strong organizational and time management skills; ability to multi-task.

Responsibilities

• Greets scheduled and walk-in visitors and directs to appropriate area.
• Screens office telephone calls and directs them accordingly.
• Takes detailed messages and arranges meetings.
• Reads and routes mail; maintains files for the General Manager.
• Maintains databases and updates meeting agendas and minutes.
• Assists with scheduling, clubhouse use, and event calendars.

Skills

Communication

Customer service

Time management

Organization

Multi-tasking

Office software

Education

High School Diploma

College degree preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Publisher

Job description

Seabreeze Management Company in Aliso Viejo, CA is seeking an experienced Administrative Assistant to support the General Manager and day-to-day office operations. You will greet visitors, answer calls, manage correspondence, maintain records, and coordinate scheduling and events.

Ideal candidates have 3+ years in administration, strong communication and organizational skills, and proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Publisher.