Assistant General Manager, HOA & Property Operations

Seabreeze Management Company, Inc.; Las Vegas (NV); On-site; USD 60,000 - 90,000; Full time

Job summary

Seabreeze Management Company, Inc. in the United States (Las Vegas area) seeks an Assistant General Manager to provide confidential administrative and project support to the General Manager and Board of Directors.

You will prepare annual meeting materials, coordinate elections and ballots, maintain records, and liaise with homeowners, contractors, and committees to ensure timely communications and compliant operations.

Qualifications

• 3-7 years of experience in the community association industry, managing homeowners associations, city government, or related experience; high-rise experience strongly desired.
• Effectively coordinate multiple projects, use time management skills and exercise independent judgment.
• Expert composition and verbal communication skills.
• Strong internal/external customer relation skills required to communicate effectively with all levels of management, employees, homeowners, and other stakeholders.
• Work with confidential/sensitive information and use diplomacy in communicating such information.
• Effective project management and follow up skills.
• Professional image or business image per policy.
• Effectively and efficiently handle shifting priorities and deadlines.

Responsibilities

• Provide confidential administrative and project support to the General Manager and Board of Directors.
• Prepare correspondence and reports for the General Manager, Board of Directors and Committee Chairs.
• Assist in establishing and maintaining procedures for the efficient functioning of the Association’s office; ensure a clean, orderly office and manage supplies.
• Coordinate office workflow, reports, and communications to meet deadlines.
• Maintain the official database of Association homeowners and residents; process record changes with accounting.
• Prepare and mail notices to homeowners regarding insurance, assessments, and By Law changes.

Skills

Project management

Verbal communication

Written communication

Microsoft Office

Organization

Diplomacy

Confidential information handling

Customer relations

Education

AA Degree or equivalent

Tools

MAS 90

Outlook

MS Word

Excel

PowerPoint

Job description

Seabreeze Management Company, Inc. in the United States (Las Vegas area) seeks an Assistant General Manager to provide confidential administrative and project support to the General Manager and Board of Directors.

You will prepare annual meeting materials, coordinate elections and ballots, maintain records, and liaise with homeowners, contractors, and committees to ensure timely communications and compliant operations.