High-Volume AP Specialist (Onsite) – Automation & Training

Talentify; Irvine (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Life Insurance

Disability

HSA

Transit benefits

Employee Assistance Program

PTO

Job summary

Aston Carter in Irvine, CA is seeking an Accounts Payable Specialist to manage a full-cycle AP desk in a high-volume office. You will process invoices, perform three-way matching, code entries to the GL, and reconcile vendor statements while supporting process improvements and automation initiatives.

The role offers comprehensive training, strong benefits, and collaboration with a team of about 15 in a manufacturing-adjacent environment. On-site work with competitive hourly pay is provided.

Qualifications

• Minimum 2+ years of accounts payable experience in a full-cycle AP environment.
• Experience processing up to ~1,500 invoices per month in a high-volume setting.
• Proficient in three-way matching, batching, and PO matching.
• Ability to review invoices for GL coding, product/service delivery, and sales tax.

Responsibilities

• Manage full-cycle AP desk for high-volume invoicing.
• Review invoices for GL coding and PO receipt, ensure tax accuracy.
• Perform three-way matching and batching of PO, invoice, receiving document.
• Prioritize payments per vendor terms to optimize cash flow.
• Handle electronic inbox for invoices and ensure timely processing.
• Process monthly employee expense reports with proper coding.
• Reconcile vendor statements and resolve discrepancies.
• Prepare AP checks and process EFT payments.
• Handle credit card transactions and related data entry.
• Assist with month-end close and accruals as needed.
• Collaborate with ~15 colleagues to maintain team performance.
• Support automation and process-improvement initiatives.
• Maintain audit-ready records and controls.

Skills

AP experience

High-volume invoicing

Three-way matching

PO matching

GL coding

Vendor reconciliation

Excel (Pivot, VLOOKUP)

Dynamics ERP

Team collaboration

Effective communication

Tools

Microsoft Dynamics

Job description

Aston Carter in Irvine, CA is seeking an Accounts Payable Specialist to manage a full-cycle AP desk in a high-volume office. You will process invoices, perform three-way matching, code entries to the GL, and reconcile vendor statements while supporting process improvements and automation initiatives.

The role offers comprehensive training, strong benefits, and collaboration with a team of about 15 in a manufacturing-adjacent environment. On-site work with competitive hourly pay is provided.