High School Office & Operations Coordinator

TETON COUNTY SCHOOL DISTRICT #1; Jackson (WY); On-site; USD 50,000 - 61,000; Full time

Job summary

Jackson Hole High School in Jackson, WY is seeking a High School Administrative Assistant to support the school office and district initiatives. The role handles scheduling, budgeting, communications, and records for staff and students.

The position is 201 days per year with a salary starting at $55,462. DOE and exempt status apply. Strong secretarial skills and proficiency with Microsoft/Google tools are essential.

Qualifications

• High school graduation or equivalent.
• Ability to work with various personality types.
• Ability to follow and successfully complete written and oral directions.
• Ability to maintain a high level of confidentiality relating to staff and student information.
• Ability to communicate clearly and positively with various members of the school community.
• Strong secretarial skills and office operations including typing, filing, operation of office equipment, phone handling, and working with the public.
• Computer skills should include working knowledge of Microsoft products and Google suite. Also necessary is the ability to quickly become proficient at working with the district student information system and bookkeeping systems.
• Basic accounting experience is a plus.
• Possess sound emotional judgment.
• Strong organizational skills that enable multitasking and prioritization in order to meet deadlines.

Responsibilities

• Monitor Aesop daily report and communicate needs to the substitute coordinator and building administration.
• Maintain daily records of substitutes, leaves, illnesses and other staff related data.
• Orient and assist substitutes to their assigned duties.
• Maintain staff contact lists, emergency information, phone trees and assemble emergency procedures for staff in case of closure, or other emergency.
• Arrange and follow up with work orders for repair of any and all office equipment as necessary.
• Perform usual office routines and practices including, but not limited to, telephone procedures, messages and copying.
• Process all requisitions and purchase orders for staff in accordance with school budget.
• Will perform and support school budgeting and ordering processes.
• Enter all credit card transactions on Intellilink card processing system.
• Post all cash receipts to the accounting system and deposit them to the bank.
• Run regular budget reports for building principal and help to support district objectives.
• Assist students and staff with all first aid related items in the absence of the nurse.
• Assist students and staff on initial contact with their varying needs.
• Coordinate student activities such as: winter sports, swimming, tennis and after school programming.
• Coordinate building and facility usage with staff and custodians.
• Manage school specific website communications and events.
• Sort and distribute all school communications and mail.
• Create, maintain, and monitor school informational bulletin boards.
• Assist PTO, parents and community with events, questions, and requests.
• Coordinate student transportation needs and changes with the transportation department.
• Other duties as assigned.

Skills

Multitasking

Confidentiality

Communication

Secretarial skills

Microsoft Suite

Google Suite

SIS system

Bookkeeping

Customer service

Education

High school diploma

Tools

Intellilink

Job description

Jackson Hole High School in Jackson, WY is seeking a High School Administrative Assistant to support the school office and district initiatives. The role handles scheduling, budgeting, communications, and records for staff and students.

The position is 201 days per year with a salary starting at $55,462. DOE and exempt status apply. Strong secretarial skills and proficiency with Microsoft/Google tools are essential.