Office Asst. SY2026-2027

Jim Hill High School; Jackson (MS); On-site; USD 30,000 - 51,000; Full time

Job summary

Jim Hill High School in Jackson, MS is seeking an Office Assistant to support the school office, including attendance, records, data entry, and routine clerical tasks. The role starts immediately and is full-time, non-exempt, with hourly compensation documented in the school’s salary scale.

Primary duties include answering calls, preparing letters and reports, maintaining accurate records, and operating office equipment.

Qualifications

• High school diploma and two years of business college preferred
• Proficiency in oral and written communication
• Ability to pass typing test (35 wpm)
• Proficiency in computer skills (word processing, spreadsheet, and SAM)
• Loyalty and discretion

Responsibilities

• Serves as secretary/receptionist for assigned supervisory personnel.
• Prepares correspondence including typing letters and reports; answers and directs telephone calls; responds to complaints and requests for information; opens and distributes mail and incoming correspondence.
• Completes and maintains accurate records and reports; compiles and updates a variety of periodic reports and information.
• Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.
• Performs other related duties as requested or assigned.

Education

High school diploma

Two years of business college

Tools

SAM

Job description

751016 (Secretary/Clerical)

Office Asst. SY2026-2027

Jackson Public Schools MS Jim Hill High School - Jackson, Mississippi

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Job Details

Job ID: 5867446

Application Deadline: Nov 12, 2026 11:59 PM (Central Standard Time)

Re-Posted: Oct 12, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

QUALIFICATIONS

High school diploma and two years of business college preferred

Proficiency in oral and written communication

Ability to pass typing test (35 wpm)

Proficiency in computer skills (word processing, spreadsheet, and SAM)

Loyalty and discretion

REPORTS TO

Principal and/or Office Manager

SUPERVISES

N/A

JOB GOAL

To contribute to the efficient operation of the school office by providing support in the areas of attendance, records, data entry, and other assigned tasks

ESSENTIAL FUNCTIONS

Serves as secretary/receptionist for assigned supervisory personnel.

Prepares correspondence including typing letters and reports; answers and directs telephone calls; responds to complaints and requests for information; opens and distributes mail and incoming correspondence.

Completes and maintains accurate records and reports; compiles and updates a variety of periodic reports and information.

Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.

Performs other related duties as requested or assigned.

ATTENDANCE FUNCTIONS

Inputs and maintains required attendance data on student administration management system.

Completes daily and monthly attendance reports and prints absentee report; runs and verifies ADA report.

Processes dismissals, releases students after sign out, and readmits students after absences; enters excused absences when students return.

Produces excessive absence reports and notification letters; notifies attendance officers of excessive absences.

Assists in the maintenance of student discipline records.

RECORDS FUNCTIONS

Inputs and maintains required records data on student administration management system including, but not limited to, student grades.

Enrolls students, enters demographic data, and withdraws students; assists in maintenance of schedule information.

Scans grades, prints report cards, runs honor roll, prints cumulative records labels, and maintains accurate cumulative records.

Requests and sends cumulative records when appropriate; records pertinent data on cumulative records.

Assists in compilation of immunization forms and related data; assists in processing of student lunch applications.

Arranges parent conferences as directed.

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Salary Information

Classification:

Office Assistant

Scale:

Classified

Grade:

A

Days Employed:

219 per school year

Range:

$14.50-$24.50

Overtime:

Non-exempt

Codes

MS Personnel/Accreditation Data:

751016 (Secretary/Clerical)

JPSD Job Position Title:

N5082

Position Type: Full-Time

Salary: $14.50 Per Hour

Contact Information

• Jim Hill High School
• Phone: [phone]
• Email: [e-mail]