School Office Assistant & Records Coordinator

Callaway High School; Jackson (MS); On-site; USD 20,000 - 34,000; Full time

Job summary

Callaway High School in Jackson, Mississippi, is seeking an experienced Office Assistant to support attendance, records, and data entry in the school office. The role reports to the Principal and Office Manager and requires accuracy and discretion.

Responsibilities include answering phones, preparing letters, maintaining student records, processing enrollments, and assisting with routine administrative tasks to keep the school operations efficient.

Qualifications

• High school diploma and two years of business college preferred.
• Proficiency in oral and written communication.
• Ability to pass typing test (35 wpm).
• Proficiency in computer skills (word processing, spreadsheet, and SAM).
• Loyalty and discretion.

Responsibilities

• Serves as secretary/receptionist for assigned supervisory personnel.
• Prepares correspondence including typing letters and reports; answers and directs telephone calls; responds to complaints and requests for information; opens and distributes mail and incoming correspondence.
• Completes and maintains accurate records and reports; compiles and updates a variety of periodic reports and information.
• Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.
• Performs other related duties as requested or assigned.
• Inputs attendance data on student management system; completes attendance and ADA reports; notifies attendance officers of absences.
• Enters demographic data, enrolls and withdraws students; maintains schedule information and prints cumulative records.
• Prints report cards, runs honor rolls, and maintains cumulative records.

Skills

Proficiency in oral and written comms

Typing 35 wpm

Office computer skills

Loyalty and discretion

Education

High school diploma and two years of business college preferred

Tools

SAM

Job description

Callaway High School in Jackson, Mississippi, is seeking an experienced Office Assistant to support attendance, records, and data entry in the school office. The role reports to the Principal and Office Manager and requires accuracy and discretion.

Responsibilities include answering phones, preparing letters, maintaining student records, processing enrollments, and assisting with routine administrative tasks to keep the school operations efficient.