Administrative & Operations Coordinator

Jackson State University; Van Winkle (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Jackson State University is seeking an Administrative Assistant to support day-to-day administrative services. The role involves clerical tasks, record-keeping, basic accounting, and coordination with the office Government and Community Engagement team.

Responsibilities include answering phones, scheduling, meeting coordination, expense reporting, and vendor liaison. A high school diploma or GED is required, with an associate degree preferred and at least two years of related experience.

Qualifications

• High school diploma or GED equivalent required.
• Associate degree in business administration, accounting, or related field preferred.
• Two years of administrative office experience, or combination of education and experience.

Responsibilities

• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain office supplies and manage inventory.

Skills

Phone handling

Scheduling

Document organization

Customer service

Vendor liaison

Education

High school diploma or GED

Associate degree in business administration / accounting

Job description

Jackson State University is seeking an Administrative Assistant to support day-to-day administrative services. The role involves clerical tasks, record-keeping, basic accounting, and coordination with the office Government and Community Engagement team.

Responsibilities include answering phones, scheduling, meeting coordination, expense reporting, and vendor liaison. A high school diploma or GED is required, with an associate degree preferred and at least two years of related experience.