Office Asst. SY2026-2027

Callaway High School; Jackson (MS); On-site; USD 20,000 - 34,000; Full time

Job summary

Callaway High School in Jackson, Mississippi, is seeking an experienced Office Assistant to support attendance, records, and data entry in the school office. The role reports to the Principal and Office Manager and requires accuracy and discretion.

Responsibilities include answering phones, preparing letters, maintaining student records, processing enrollments, and assisting with routine administrative tasks to keep the school operations efficient.

Qualifications

• High school diploma and two years of business college preferred.
• Proficiency in oral and written communication.
• Ability to pass typing test (35 wpm).
• Proficiency in computer skills (word processing, spreadsheet, and SAM).
• Loyalty and discretion.

Responsibilities

• Serves as secretary/receptionist for assigned supervisory personnel.
• Prepares correspondence including typing letters and reports; answers and directs telephone calls; responds to complaints and requests for information; opens and distributes mail and incoming correspondence.
• Completes and maintains accurate records and reports; compiles and updates a variety of periodic reports and information.
• Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.
• Performs other related duties as requested or assigned.
• Inputs attendance data on student management system; completes attendance and ADA reports; notifies attendance officers of absences.
• Enters demographic data, enrolls and withdraws students; maintains schedule information and prints cumulative records.
• Prints report cards, runs honor rolls, and maintains cumulative records.

Skills

Proficiency in oral and written comms

Typing 35 wpm

Office computer skills

Loyalty and discretion

Education

High school diploma and two years of business college preferred

Tools

SAM

Job description

751016 (Secretary/Clerical)

Office Asst. SY2026-2027

Jackson Public Schools MS Callaway High School - Jackson, Mississippi Open in Google Maps

Job Details

Job ID: 5979752

Application Deadline: Dec 02, 2026 11:59 PM (Central Standard Time)

Posted: Nov 02, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

QUALIFICATIONS

High school diploma and two years of business college preferred

Proficiency in oral and written communication

Ability to pass typing test (35 wpm)

Proficiency in computer skills (word processing, spreadsheet, and SAM)

Loyalty and discretion

REPORTS TO

Principal and/or Office Manager

SUPERVISES

N/A

JOB GOAL

To contribute to the efficient operation of the school office by providing support in the areas of attendance, records, data entry, and other assigned tasks

ESSENTIAL FUNCTIONS

Serves as secretary/receptionist for assigned supervisory personnel.

Prepares correspondence including typing letters and reports; answers and directs telephone calls; responds to complaints and requests for information; opens and distributes mail and incoming correspondence.

Completes and maintains accurate records and reports; compiles and updates a variety of periodic reports and information.

Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.

Performs other related duties as requested or assigned.

ATTENDANCE FUNCTIONS

Inputs and maintains required attendance data on student administration management system.

Completes daily and monthly attendance reports and prints absentee report; runs and verifies ADA report.

Processes dismissals, releases students after sign out, and readmits students after absences; enters excused absences when students return.

Produces excessive absence reports and notification letters; notifies attendance officers of excessive absences.

Assists in the maintenance of student discipline records.

RECORDS FUNCTIONS

Inputs and maintains required records data on student administration management system including, but not limited to, student grades.

Enrolls students, enters demographic data, and withdraws students; assists in maintenance of schedule information.

Scans grades, prints report cards, runs honor roll, prints cumulative records labels, and maintains accurate cumulative records.

Requests and sends cumulative records when appropriate; records pertinent data on cumulative records.

Assists in compilation of immunization forms and related data; assists in processing of student lunch applications.

Arranges parent conferences as directed.

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Salary Information

Classification:

Office Assistant

Scale:

Classified

Grade:

A

Days Employed:

219 per school year

Range:

$14.50-$24.50

Overtime:

Non-exempt

Codes

MS Personnel/Accreditation Data:

751016 (Secretary/Clerical)

JPSD Job Position Title:

N5082

Position Type: Full-Time

Salary: $14.50 Per Hour

Contact Information

• Callaway High School
• Phone: [phone]
• Email: [e-mail]