High-Impact Executive Assistant

Capital One National Association; New York, Northern (NY, KY); Hybrid; USD 88,000 - 101,000; Full time

Job summary

Capital One is seeking an exceptionally bright, self-motivated Administrative Support Assistant III to support multiple executives in a fast-paced, tech-driven setting. This role acts as gatekeeper and coordinator, enabling leaders to focus on strategic goals and project success.

With strong organizational skills, you will manage calendars, coordinate travel, plan meetings and drive team activities while maintaining professionalism and clear communication across departments.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.

Responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events to promote a fun and team-oriented work environment.
• Communication & Ambassadorship: Circulating information and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.

Skills

Administrative experience

Microsoft Office proficiency

Attention to detail

Communication skills

Education

High School Diploma or GED

Associates Degree

Tools

Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Google Workspace

Zoom/Skype setup for meetings

AI tooling (Gemini, Copilot, Claude)

Job description

Capital One is seeking an exceptionally bright, self-motivated Administrative Support Assistant III to support multiple executives in a fast-paced, tech-driven setting. This role acts as gatekeeper and coordinator, enabling leaders to focus on strategic goals and project success.

With strong organizational skills, you will manage calendars, coordinate travel, plan meetings and drive team activities while maintaining professionalism and clear communication across departments.