Executive Support Specialist for Leadership Team

Capital One; Richmond (VA); On-site; USD 74,000 - 92,000; Full time

Job summary

Capital One is seeking an exceptionally bright, self-motivated Administrative Support Assistant III to back multiple executives from Director to Managing Vice President in a fast-paced, tech-savvy environment, ensuring a well-run, productive team.

You will manage complex calendars, coordinate travel, prepare expense reports, support events, and act as a gatekeeper and ambassador, helping leaders focus on department and company goals.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
• Associates Degree (preferred).
• 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment (preferred).
• 3+ years of calendar management supporting multiple executives (preferred).
• 1+ year of meeting and event planning experience (preferred).
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions (preferred).
• Experience setting up video conference and Zoom/Skype technology for meeting user (preferred).
• Excellent written and verbal communications (preferred).
• Excellent organizational skills (preferred).

Responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.

Skills

Calendar management

Travel coordination

Executive support

Communication

AI tools experience

Education

High School Diploma / GED

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Video conferencing tools (Zoom/Skype)

Job description

Capital One is seeking an exceptionally bright, self-motivated Administrative Support Assistant III to back multiple executives from Director to Managing Vice President in a fast-paced, tech-savvy environment, ensuring a well-run, productive team.

You will manage complex calendars, coordinate travel, prepare expense reports, support events, and act as a gatekeeper and ambassador, helping leaders focus on department and company goals.