Healthcare Scheduling & Clerical Assistant

Commonwealth of Pennsylvania

Erie (Erie County)

On-site

USD 37,000 - 54,000

Full time

4 days ago

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Job summary

The Commonwealth of Pennsylvania Department of Military and Veterans Affairs, Pennsylvania Soldiers' and Sailors' Home in Erie invites qualified applicants for a Clerical Assistant 2. You will support nursing and clinical staff by preparing schedules, managing staffing information, and handling essential clerical tasks to maintain smooth operations for residents.

Full-time, 37.5 hours weekly, 11:00 AM–7:00 PM, with no telework option.

Qualifications

Six months as Clerical Assistant 1 or equivalent experience.
High school diploma or equivalent.
Ability to perform essential job functions.
Preferred experience in long-term care or large healthcare facility.
Experience with typing, data entry, proofreading, filing, and phone support.
Familiarity with SAP or SRM for purchasing.

Responsibilities

Schedule preparation: Create, adjust, and post nursing schedules using scheduling software.
Staff coordination: Review call-off lists and contact available staff or agencies to fill shortages.
Assignment support: Assist nursing leaders in assigning or reassigning staff to maintain care levels.
Record maintenance: Maintain overtime lists, call-off records, and staffing files.
Report creation: Prepare reports on overtime, staffing levels, and scheduling issues.
Clerical assistance: Provide general clerical support including typing, filing, and handling calls and visitors.