Clerical Assistant 2 - Torrance State Hospital

Commonwealth of Pennsylvania; New Stanton (Westmoreland County); On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support daily facility operations within the Department of Human Services. You will handle timekeeping, staffing coordination, and office documentation while receiving visitors and managing communications to keep essential records accurate and accessible.

The role requires maintaining inventories, processing forms, and assisting multiple departments. Starting salary is $36,831 annually, with full-time hours and no telework option.

Qualifications

• Six months as Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);
• Graduation from high school;
• An equivalent combination of experience and training.

Responsibilities

• Timekeeping support: Gather and review timesheet information, verify details with staff, and submit accurate records to timekeeping each day
• Staffing coordination: Input and update schedules, maintain year templates, and ensure absences and attendance are recorded correctly
• Office documentation: Type and file forms, reports, correspondence, and other materials from handwritten or printed sources
• Reception and communication: Route calls and visitors, compose routine correspondence, and ensure information is correct and complete
• Supply and equipment tasks: Maintain inventory levels, order needed materials, and verify received items through established procedures

Skills

Timekeeping

Staffing coordination

Documentation

Reception & communication

Inventory management

Education

High school diploma

Clerical Assistant 1 experience

Job description

Become a key part of the Department of Human Services as a Clerical Assistant 2 and help maintain smooth daily operations for the facility. This position supports a wide range of staff members, ensuring records, schedules, and communications are handled accurately. Your role strengthens essential services by keeping information organized and accessible. This is your opportunity to make a positive difference through reliable and thoughtful clerical support.

This position provides clerical support across the facility to ensure timely, accurate, and secure handling of information and daily processes. You will assist staff in multiple departments, maintain essential records, and help keep operations running efficiently.

As a Clerical Assistant 2, you will perform the following duties:

• Timekeeping Support: Gather and review timesheet information, verify details with staff, and submit accurate records to timekeeping each day
• Staffing Coordination: Input and update schedules, maintain year templates, and ensure absences and attendance are recorded correctly
• Office Documentation: Type and file forms, reports, correspondence, and other materials from handwritten or printed sources
• Reception and Communication: Route calls and visitors, compose routine correspondence, and ensure information is correct and complete
• Supply and Equipment Tasks: Maintain inventory levels, order needed materials, and verify received items through established procedures

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM with a 30-minute lunch.
• Overtime and travel as needed.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement.
• For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Legal Requirements

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal h

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.