Clerical Assistant 2 Ebensburg Center

Commonwealth of Pennsylvania; Ebensburg (Cambria County); On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania seeks a Clerical Assistant 2 at the Ebensburg Center to support communication, coordination and information management across the facility. This role keeps staff informed and prepared, placing you at the center of key activities and decisions.

You will perform duties in communication support, information management, meeting coordination, confidential handling, data preparation and record maintenance, with a 37.5-hour workweek and a daytime schedule.

Qualifications

• Six months as Clerical Assistant 1 or equivalent experience.
• High school diploma or equivalent.
• Experience with organization and documentation.

Responsibilities

• Provide clear information to staff, callers and visitors and route inquiries.
• Stay informed on current issues, organize reports and maintain files.
• Arrange appointments, prepare materials and track schedules.
• Process confidential materials and manage sensitive information.
• Compile information, prepare reports and assist with computer programs.
• Maintain policy manuals, training files and program records.

Skills

Communication

Information management

Meeting coordination

Confidential handling

Data preparation

Record maintenance

Education

High school diploma

Job description

As a Clerical Assistant 2 at the Ebensburg Center, you will support essential communication and coordination across the facility. This role keeps you at the center of key activities and important decisions. Your work will help staff stay informed and prepared. Step into a position where organization and teamwork truly matter.

This role supports communication, coordination and information management throughout the facility.

As a Clerical Assistant 2, you will perform the following duties:

• Communication Support: Provide clear information to staff, callers and visitors while routing inquiries to proper sources
• Information Management: Stay informed on current issues, organize reports and maintain accurate files and documentation
• Meeting Coordination: Arrange appointments, prepare materials, assemble notices and track schedules for the QARMD
• Confidential Handling: Process sensitive materials, manage investigation data and use sound judgment when handling confidential information
• Data Preparation: Compile information, prepare reports, assist with computer programs and ensure timely completion of assigned tasks
• Record Maintenance: Maintain policy manuals, training files, sign in sheets and program records for reliable retrieval

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours: 8:00 am to 4:00 pm, Monday - Friday, with a 30-minute lunch.
• Hours may change based on operational needs.
• The Department of Human Services provides excellent benefits, pay increases, paid leave and holidays, as well as opportunities for career advancement.
• You will not have the option to telework in this position.
• Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.