Healthcare Front Desk Specialist – Welcoming & Organized

Advocare,-LLC; Basking Ridge (NJ); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Multiple medical and prescription plan

Dental and vision care

Health Savings Accounts

Flexible Spending Accounts

Disability insurance

Job summary

Advocare, LLC is seeking a friendly, organized Front Desk Receptionist to greet patients and manage front-office communications. The role supports administrative and scheduling functions while maintaining a professional, welcoming environment for patients, staff, and visitors.

Responsibilities include answering calls, scheduling appointments, collecting co-pays, and preparing charts. Proficiency in Microsoft Office and familiarity with EMR are preferred in a fast-paced clinical setting.

Qualifications

• High School Diploma or equivalent required.
• 2–3 years front desk or medical office experience required.
• Familiarity with electronic medical records (EMR).

Responsibilities

• Answer incoming calls on a multi-line system with professionalism.
• Schedule and confirm patient appointments.
• Transfer calls and take accurate messages per office procedures.
• Greet patients and visitors and notify the appropriate team member of arrival.
• Collect and post co-pays and communicate outstanding balances.
• Check patients out and follow proper check-out protocols.
• Notify the doctor if a patient cancels.
• Type correspondence and office memos as directed.
• Prepare charts, gather paperwork, and print daily appointment schedules.

Skills

Excellent customer service

Communication skills

Professionalism/confidentiality

Interpersonal skills

Detail-oriented/multitasking

Microsoft Office

Education

High School Diploma or equivalent

2-3 years front desk/medical office experience

Tools

EMR familiarity

Job description

Advocare, LLC is seeking a friendly, organized Front Desk Receptionist to greet patients and manage front-office communications. The role supports administrative and scheduling functions while maintaining a professional, welcoming environment for patients, staff, and visitors.

Responsibilities include answering calls, scheduling appointments, collecting co-pays, and preparing charts. Proficiency in Microsoft Office and familiarity with EMR are preferred in a fast-paced clinical setting.