Executive Assistant to CEO | Healthcare Admin & Ops

Northwest Health Services, Inc.; Saint Joseph (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Northwest Health Services is seeking an Administrative Assistant to support the CEO and senior leaders. The role includes screening calls and emails, coordinating calendars, scheduling meetings, and preparing presentations and documents.

The ideal candidate will maintain confidentiality, demonstrate strong organizational and communication skills, and handle multiple tasks with accuracy while complying with HIPAA requirements.

Qualifications

• Possess high school diploma or equivalent.
• Associate degree in a Business related field or three years relevant experience preferred.
• Knowledge of correspondence procedures inherent to the position of an Administrative Assistant.
• Possess ability to perform typing duties of above average to complex difficulty. Must demonstrate accuracy, proficiency, and efficiency.
• Computer experience to include Windows operations, Excel, PowerPoint, and Word.
• Possess light bookkeeping skills.
• Must possess and maintain a valid Drivers License, and proof of insurance for personal vehicle used for business.

Responsibilities

• Work cooperatively with NHS providers and personnel to carry out the goals and objectives.
• Treat others respectfully including patients, employees, management, customers, vendors, and visitors.
• Assist with organizing NHS administration office.
• Screen calls, emails, and monitor CEO and Senior Leaders calendars.
• Schedule appointments, arrange meeting locations, determine attendees, and notify them of meetings and presentations.
• Research data/records from files or other sources.
• Maintain administration documents and files.
• Prepare presentations and documents as needed.
• Assist with other administrative duties for NHS leaders and staff as directed by the CEO.
• Maintain meeting records and attend meetings as requested.
• Comply with HIPAA requirements.
• Perform other duties as required.

Skills

Typing

Windows OS

Excel

PowerPoint

Word

Communication skills

Organization

Administrative support

Education

High school diploma

Associate degree in business-related field

3 years relevant experience preferred

Tools

Excel

PowerPoint

Word

Windows

Job description

Northwest Health Services is seeking an Administrative Assistant to support the CEO and senior leaders. The role includes screening calls and emails, coordinating calendars, scheduling meetings, and preparing presentations and documents.

The ideal candidate will maintain confidentiality, demonstrate strong organizational and communication skills, and handle multiple tasks with accuracy while complying with HIPAA requirements.