Executive Assistant to CEO - Behavioral Health

Northlake Behavioral Health System; Mandeville (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Northlake Behavioral Health System seeks an Administrative Assistant to the CEO to deliver high-level administrative and operational support in a fast-paced inpatient behavioral health setting.

The role requires coordinating communications with clinical teams, physicians, courts, and external agencies while maintaining confidentiality and accuracy in all duties. You will manage calendars, prepare meetings, and monitor deadlines in a dynamic environment.

Qualifications

• High School Diploma or GED required; associate or bachelor’s degree preferred.
• Minimum two years of admin experience supporting leadership; behavioral health or legal support preferred.
• Knowledge of HIPAA, 42 CFR Part 2, and healthcare compliance.

Responsibilities

• Provide executive support including calendar management, meeting coordination, travel arrangements, and correspondence.
• Maintain organized executive office; anticipate needs, prioritize tasks, and track deadlines.
• Prepare agendas, attend leadership and medical executive meetings, and document minutes.
• Serve as liaison between executive leadership, clinical teams, physicians, courts, and external agencies.
• Support judicial commitment, PEC/CEC, and court-related processes, including documentation and filings.
• Maintain patient status logs, bed board updates, and patient mail tracking.
• Draft administrative communications, reports, and announcements.
• Track contracts, licenses, certifications, and compliance documentation.
• Assist with audits, surveys, and accreditation documentation.
• Coordinate hospital events, executive initiatives, and vendor relationships.
• Support data collection, reporting, and deadline tracking.
• Troubleshoot problems and adapt quickly as priorities change.

Skills

Highly organized

Calendar management

Communication skills

Discretion

Problem solving

Prioritization

Adaptability

Professionalism

Time management

Education

High School Diploma or GED

Associates or Bachelor's degree preferred

Tools

Microsoft Office

EMR systems

Court filing experience

Job description

Northlake Behavioral Health System seeks an Administrative Assistant to the CEO to deliver high-level administrative and operational support in a fast-paced inpatient behavioral health setting.

The role requires coordinating communications with clinical teams, physicians, courts, and external agencies while maintaining confidentiality and accuracy in all duties. You will manage calendars, prepare meetings, and monitor deadlines in a dynamic environment.