Healthcare Administrative Associate

Anna Jaques Hospital; Boston (MA); On-site; USD 31,000 - 42,000; Full time

Job summary

Beth Israel Lahey Health is seeking an experienced administrative professional in Boston to provide comprehensive secretarial and administrative support to leadership. The role involves calendar management, meeting planning, and meticulous documentation for departmental activities.

Responsibilities include organizing meetings, preparing reports with graphics and charts, editing correspondence, and maintaining files and databases.

Qualifications

• High School diploma or GED required. Associate's degree preferred.
• 3-5 years related work experience required.
• Advanced skills with Microsoft applications including Outlook, Word, Excel, PowerPoint or Access.

Responsibilities

• Answers telephones, schedules appointments and maintains calendars, organizes conference calls, makes travel arrangements and prepares for meetings with large numbers of participants.
• Provides support to committees by planning, scheduling and organizing meetings and location, preparing the agenda and related materials, taking and distributing minutes.
• Assists in planning and coordinating programs, seminars and events for the department or division. Orders supplies and services and performs other related duties as assigned.
• Maintains department's or division's files and databases. Compiles periodic and ad hoc reports using data and information from multiple sources. Prepares complex documents and reports with graphics, detailed charts, graphs and stylized formatting for presentations.
• Composes and edits correspondence, reports and documents for final approval. Types and edits manuscripts and/or other documents which may include scientific, technical or specialized terminology and specialized formatting.
• Other duties as assigned by the department.

Skills

Microsoft Office

Written communication

Oral communication

Customer service

Teamwork

Education

High School diploma or GED

Associate's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Lahey Health is seeking an experienced administrative professional in Boston to provide comprehensive secretarial and administrative support to leadership. The role involves calendar management, meeting planning, and meticulous documentation for departmental activities.

Responsibilities include organizing meetings, preparing reports with graphics and charts, editing correspondence, and maintaining files and databases.