Healthcare Admin Assistant | Flexible Schedule & PTO

Just-In Home Care; Jarrettsville (MD); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Paid Time Off

Training & development

Regular salary reviews

Flexible scheduling

Job summary

Just-In Home Care in Maryland is seeking an organized Administrative Assistant to be the first point of contact, manage the calendar, and keep records organized.

You will support client intake, draft communications, and help ensure HIPAA compliance while contributing to a positive, team‑oriented office culture.

Salary is competitive with regular reviews, and training opportunities are provided as part of our mission‑driven healthcare team.

Qualifications

• High school diploma or GED; associate degree or admin certification is a plus.
• 1+ year of clerical experience in healthcare or home-care preferred.
• Proficiency with Microsoft Office and willingness to learn scheduling/EMR software.
• Strong phone etiquette and professional written and verbal communication.
• Excellent time-management and multitasking abilities.
• Ability to handle confidential information discreetly in a fast-paced office.

Responsibilities

• Be the first point of contact: answer and route calls, greet visitors, and provide stellar customer service.
• Own the calendar: schedule client assessments, staff meetings, and caregiver shifts; send reminders and confirmations.
• Maintain digital and paper filing systems; build and update client and employee records in compliance with state and agency regulations.
• Support client intake: gather inquiry details, log data in our home-care software, and alert the care team to new opportunities.
• Create polished communications: draft emails, letters, memos, and reports for internal and external stakeholders.
• Drive smooth operations: order office supplies, coordinate vendors, and help refine standard operating procedures.
• Contribute to compliance: ensure all documentation meets HIPAA, state, and agency guidelines.

Skills

Microsoft Office

Scheduling software

Customer service

Communication

Time management

Education

High school diploma or GED

Associate’s degree or admin certification

Tools

Home-care software

Microsoft Office suite

Job description

Just-In Home Care in Maryland is seeking an organized Administrative Assistant to be the first point of contact, manage the calendar, and keep records organized.

You will support client intake, draft communications, and help ensure HIPAA compliance while contributing to a positive, team‑oriented office culture.

Salary is competitive with regular reviews, and training opportunities are provided as part of our mission‑driven healthcare team.