Administrative Assistant

Just-In Home Care; Jarrettsville (MD); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Paid Time Off

Training & development

Regular salary reviews

Flexible scheduling

Job summary

Just-In Home Care in Maryland is seeking an organized Administrative Assistant to be the first point of contact, manage the calendar, and keep records organized.

You will support client intake, draft communications, and help ensure HIPAA compliance while contributing to a positive, team‑oriented office culture.

Salary is competitive with regular reviews, and training opportunities are provided as part of our mission‑driven healthcare team.

Qualifications

• High school diploma or GED; associate degree or admin certification is a plus.
• 1+ year of clerical experience in healthcare or home-care preferred.
• Proficiency with Microsoft Office and willingness to learn scheduling/EMR software.
• Strong phone etiquette and professional written and verbal communication.
• Excellent time-management and multitasking abilities.
• Ability to handle confidential information discreetly in a fast-paced office.

Responsibilities

• Be the first point of contact: answer and route calls, greet visitors, and provide stellar customer service.
• Own the calendar: schedule client assessments, staff meetings, and caregiver shifts; send reminders and confirmations.
• Maintain digital and paper filing systems; build and update client and employee records in compliance with state and agency regulations.
• Support client intake: gather inquiry details, log data in our home-care software, and alert the care team to new opportunities.
• Create polished communications: draft emails, letters, memos, and reports for internal and external stakeholders.
• Drive smooth operations: order office supplies, coordinate vendors, and help refine standard operating procedures.
• Contribute to compliance: ensure all documentation meets HIPAA, state, and agency guidelines.

Skills

Microsoft Office

Scheduling software

Customer service

Communication

Time management

Education

High school diploma or GED

Associate’s degree or admin certification

Tools

Home-care software

Microsoft Office suite

Job description

Benefits:

• Maryland Sick and Safe
• Competitive salary
• Paid time off
• Training & development

Why Join Just-In Home Care?

At Just-In Home Care, we believe great care starts with a great team. We’re an award‑winning home‑care provider that treats clients and employees like family—offering supportive leadership, clear career paths, and a mission‑driven culture where your work truly matters. If you’re an organized, people‑focused professional who wants to grow in healthcare administration, we’d love to meet you!

Benefits & Perks

• Competitive pay with regular reviews
• Paid Time Off & flexible scheduling options
• Positive, team‑oriented office culture with leadership that invests in you

What You’ll Do:

• Be the first point of contact: answer and route incoming calls, greet visitors, and provide stellar customer service.
• Own the calendar: schedule client assessments, staff meetings, and caregiver shifts; send reminders and confirmations.
• Keep us organized: maintain digital and paper filing systems; build and update client and employee records in compliance with state and agency regulations.
• Support client intake: gather inquiry details, log data in our home‑care software, and alert the care team to new opportunities.
• Create polished communications: draft emails, letters, memos, and reports for internal and external stakeholders.
• Drive smooth operations: order office supplies, coordinate vendors, and help refine standard operating procedures.
• Contribute to compliance: ensure all documentation meets HIPAA, state, and agency guidelines.

What You’ll Bring:

• High school diploma or GED (Associate’s degree or admin certification a plus)
• 1+ year of experience as an Administrative Assistant, Office Coordinator, Receptionist, or similar clerical role—healthcare or home‑care background preferred
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn scheduling/EMR software quickly
• Top‑notch phone etiquette, written and verbal communication skills, and a friendly, professional demeanor
• Excellent time‑management and multitasking abilities; you thrive on organizing people and information
• Ability to handle confidential information with discretion and navigate a fast‑paced office environment