Healthcare Admin Assistant – Data & Scheduling

HealthRIGHT 360; Escondido, Northern (CA, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

HealthRIGHT 360 is seeking an Administrative Assistant to provide essential office support for North County Serenity House. Responsibilities include answering phones, coordinating intake appointments, greeting clients, checking in clients, and maintaining logs and privacy.

The role supports billing, audits, and data reporting while collaborating with clinical staff in a trauma-informed, health equity focused program.

Qualifications

• High school diploma or equivalent required; higher education preferred.
• Valid First Aid and CPR certification or ability to obtain within 30 days of hire.
• Experience with Microsoft Office applications, especially Excel.
• Five years of administrative experience, with at least two years in medical or community behavioral health settings.
• Experience with electronic health record systems.

Responsibilities

• Answer phones, transfer calls, take messages.
• Coordinate intake appointments and greet clients and visitors.
• Check clients in and update client logs.
• Verify passes for clients going off-site and manage calendars.
• Provide clerical support to clinical staff and management.
• Assist with filings, faxing, and photocopying; prepare source documents.
• Provide coverage for Client Data Specialist and medical room when needed.
• Assist with audits, program reviews, and billing reconciliation.
• Maintain client data privacy and ensure HIPAA compliance.

Skills

Microsoft Office

Data Entry

Communication

Attention to detail

Education

High school diploma or equivalent

First Aid & CPR certification or ability to obtain within 30 days

Tools

Excel

Electronic Health Record (EHR) systems

Job description

HealthRIGHT 360 is seeking an Administrative Assistant to provide essential office support for North County Serenity House. Responsibilities include answering phones, coordinating intake appointments, greeting clients, checking in clients, and maintaining logs and privacy.

The role supports billing, audits, and data reporting while collaborating with clinical staff in a trauma-informed, health equity focused program.