Guidance Office Secretary | Student Records & Admin Support

Sylvania; Davison (MI); On-site; USD 23,000 - 30,000; Full time

Job summary

Davison Community Schools is seeking a detail-oriented records and counseling support staff member for a year-round office position, handling confidential student records, test scores, health records, and related paperwork.

You will work under the Building Principal, coordinate scholarships, transcripts, graduation materials, and FAFSA-related activities, and provide notary and guardianship tasks as needed.

Qualifications

• High School diploma required (minimum).
• Typing skills minimum 60 words per minute preferred.
• Basic computer skills and knowledge of standard office equipment.
• Knowledge of Google Workspace, Microsoft Office, Synergy, Schools Open (SPM), and a willingness to be trained in other programs, if needed.
• Must be able to compose written text with proper grammar and punctuation.
• Must exhibit confidentiality and accuracy in handling records.

Responsibilities

• Enrolls and maintains confidential student records.
• Maintains standardized test scores and health records.
• Prepares guardianship and residency affidavits and notary duties.
• Processes scholarship related materials and FAFSA activities.
• Coordinates materials for Senior Honors Night and Commencement.
• Maintains transcripts and negotiates requests from Parchment.
• Supports communication with families and staff with professionalism.

Skills

Typing 60 wpm

Written communication

Attention to detail

Teamwork

Public speaking

Professional demeanor

Education

High School diploma

Tools

Google Workspace

Microsoft Office

Synergy

Schools Open (SPM)

Job description

Davison Community Schools is seeking a detail-oriented records and counseling support staff member for a year-round office position, handling confidential student records, test scores, health records, and related paperwork.

You will work under the Building Principal, coordinate scholarships, transcripts, graduation materials, and FAFSA-related activities, and provide notary and guardianship tasks as needed.