Guidance Office Administrator - Student Support & Records

Reading Memorial High School; Reading (MA); On-site; USD 35,000 - 44,000; Full time

Job summary

Reading Memorial High School in Reading, Massachusetts is seeking an experienced School Counseling Administrative Assistant to support the counseling office for 43 weeks at 75 hours biweekly. The role greets students and families, answers phones, routes inquiries, and handles clerical tasks including scheduling, records, and reports.

The ideal candidate will have strong Microsoft Office and SCOIR skills, excellent organizational abilities, and the capacity to manage confidential information in a

Qualifications

• Strong administrative support and office management skills.
• Knowledge of SCOIR and ability to use related systems.
• Ability to write reports and business correspondence.

Responsibilities

• Manage the counseling office and greet students, parents, faculty and visitors.
• Answer phones, route calls, and manage messages.
• Maintain filing systems and confidential records.
• Schedule appointments for college reps and other visitors.
• Prepare and update student paperwork and scheduling entries.
• Coordinate with counselors on 504 plans and transcripts.

Skills

Administrative support

Microsoft Office

SCOIR

Google Docs/Sheets/Forms

Time management

Multi-tasking

Office management

Communication skills

Confidential records

Accounts payable

Education

High school diploma or equivalent

Associate’s degree preferred

Secretarial experience in school or business

Tools

SCOIR

Microsoft Office Suite

Google Docs/Sheets/Forms

Job description

Reading Memorial High School in Reading, Massachusetts is seeking an experienced School Counseling Administrative Assistant to support the counseling office for 43 weeks at 75 hours biweekly. The role greets students and families, answers phones, routes inquiries, and handles clerical tasks including scheduling, records, and reports.

The ideal candidate will have strong Microsoft Office and SCOIR skills, excellent organizational abilities, and the capacity to manage confidential information in a