Guidance Office Coordinator & Records Assistant

West Chester Area School District; West Chester (Chester County); On-site; GBP 23,000 - 30,000; Full time

Job summary

West Chester Area School District is seeking a friendly Guidance Secretary to support the guidance office. The role handles phones, emails, records, transcripts, and student registrations to ensure smooth operations.

Reporting to guidance counselors and administration, the secretary will maintain confidential files, schedule appointments, and use PowerSchool/Naviance as needed. A 12-month term applies with contractual benefits per the Collective Bargaining Agreement.

Qualifications

• High school diploma or equivalent required.
• Proficiency with technology for communication and research.
• Strong interpersonal and diplomatic communication with staff, students, and families.

Responsibilities

• Answers phones and emails.
• Maintains confidential files and records.
• Prepares transcripts and student records for incoming and exiting students.
• Manages counselor schedules and student registrations.

Skills

Interpersonal skills

Communication

Microsoft Office

PowerSchool & Naviance

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

PowerSchool

Naviance

Job description

West Chester Area School District is seeking a friendly Guidance Secretary to support the guidance office. The role handles phones, emails, records, transcripts, and student registrations to ensure smooth operations.

Reporting to guidance counselors and administration, the secretary will maintain confidential files, schedule appointments, and use PowerSchool/Naviance as needed. A 12-month term applies with contractual benefits per the Collective Bargaining Agreement.