Guidance Office Secretary

Sylvania; Davison (MI); On-site; USD 23,000 - 30,000; Full time

Job summary

Davison Community Schools is seeking a detail-oriented records and counseling support staff member for a year-round office position, handling confidential student records, test scores, health records, and related paperwork.

You will work under the Building Principal, coordinate scholarships, transcripts, graduation materials, and FAFSA-related activities, and provide notary and guardianship tasks as needed.

Qualifications

• High School diploma required (minimum).
• Typing skills minimum 60 words per minute preferred.
• Basic computer skills and knowledge of standard office equipment.
• Knowledge of Google Workspace, Microsoft Office, Synergy, Schools Open (SPM), and a willingness to be trained in other programs, if needed.
• Must be able to compose written text with proper grammar and punctuation.
• Must exhibit confidentiality and accuracy in handling records.

Responsibilities

• Enrolls and maintains confidential student records.
• Maintains standardized test scores and health records.
• Prepares guardianship and residency affidavits and notary duties.
• Processes scholarship related materials and FAFSA activities.
• Coordinates materials for Senior Honors Night and Commencement.
• Maintains transcripts and negotiates requests from Parchment.
• Supports communication with families and staff with professionalism.

Skills

Typing 60 wpm

Written communication

Attention to detail

Teamwork

Public speaking

Professional demeanor

Education

High School diploma

Tools

Google Workspace

Microsoft Office

Synergy

Schools Open (SPM)

Job description

THIS IS A YEAR ROUND POSITION

EFFECTIVE DATE: December 2026

QUALIFICATIONS:

• High School diploma required (minimum)
• Typing skills minimum 60 words per minute preferred
• Basic computer skills and knowledge of standard office equipment
• Knowledge of Google Workspace, Microsoft Office, Synergy, Schools Open (SPM), and a willingness to be trained in other programs, if needed
• Is able to compose written text using proper grammar and punctuation
• Understands importance of accuracy
• Must exhibit good telephone etiquette
• Is able to observe school problems without carrying them into the community
• Grammar, spelling, punctuation, and fundamental mathematics skills necessary
• Maintains confidentiality regarding students and staff
• Must be neat and well groomed
• Must be dependable and have excellent attendance
• Must be able to communicate effectively with a wide range of audiences both verbally and in writing
• Is able to get along well with a wide variety of people and work as a team player
• Is able to be self-directive in organizing and accomplishing office work priorities
• Is tactful, pleasant, professional, and courteous at all times
• Can remain relaxed and clear-thinking under stress
• Exhibits emotional stability and physical stamina necessary for meeting the requirements of the position

DUTIES:

• Enrolls and maintains all confidential records for high school students, both past and present
• Maintains standardized test scores for students
• Maintains health and immunization records for students
• Completes guardianship and residency affidavits
• Willing to serve as a notary
• Processes Department of Social Services & Social Security Administration applications for students
• Processes Advanced Placement testing registrations (including payments)
• Coordinates and implements all local scholarships and handles related check requests, including scholarship renewals
• Prepares Senior Honors Night and Commencement materials
• Prepares student biographies and orders awards for the High Honor Luncheon which recognizes all students graduating with a 3.9 or above GPA
• Coordinate Financial Aid Night (FAFSA) including recruiting and supervising student volunteers
• Maintains the Davison High School profile for colleges and annual yearly progress (AYP)
• Maintain student transcripts on the NCAA and NAIA websites
• Submit current student transcripts to Parchment and handle all transcript requests from Parchment for current and former students
• Maintains and collects student fines
• Composes and types counselor correspondence
• Processes summer school grades
• Processes online course grades
• Coordinate students 'testing out' of classes and process their final grades
• Work with Child Protective Services staff needing to visit with students or staff
• Process work permits for students
• Trains, supervises, and evaluates co-op student
• The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.
• Maintain regular, reliable, and punctual attendance
• Other duties as assigned

SALARY: Per the DESA Master Agreement, Level 1, $17.76 - $21.84 commensurate with experience

DIRECT SUPERVISOR: Building Principal

The district reserves the right to select the person it believes will be the most successful in this position and will be the greatest benefit to the school(s).

The Board of Education does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities. The person designated to handle any questions and/or complaints concerning the non-discrimination policy of Davison Community Schools is Director of Human Resources and Operations Christine Kuzinski, 1490 N Oak Rd, Davison, MI 48423 -- (810-591-0808).