Guest Experience & Facilities Coordinator

K2 Services; Boston (MA); Vor Ort; USD 27.000 - 39.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Zusammenfassung

Opensity Solutions is seeking an Office Services Associate to be a visible, welcoming presence for internal and external guests. You will work with the Client Service Manager to ensure efficient daily operations and exceptional service.

Responsibilities include managing facilities, coordinating with security and vendors, arranging meetings and catering, and maintaining common areas. Minimum 1–2 years in office services plus strong communication and organizational skills are required.

Qualifikationen

• 1-2 years of experience in office services, hospitality, or workplace operations.
• Strong communication and relationship management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and workplace systems.
• Strong attention to detail and organizational skills.

Aufgaben

• Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager.
• Coordinate with building management, security, engineering, and vendors.
• Submit maintenance requests and support overall workplace operations.
• Coordinate visitor access with building security and greet/ direct visitors.
• Monitor building access points and validate approved visitor parking.
• Manage conference room and workspace reservations using internal systems.
• Support scheduling needs and resolve conflicts; coordinate external bookings when required.
• Place and track all catering orders; coordinate setup and teardown for meetings.

Kenntnisse

Communication

Relationship management

Multitasking

Microsoft Office

Workplace systems

Attention to detail

Organizational skills

Tools

Microsoft Office

Jobbeschreibung

Opensity Solutions is seeking an Office Services Associate to be a visible, welcoming presence for internal and external guests. You will work with the Client Service Manager to ensure efficient daily operations and exceptional service.

Responsibilities include managing facilities, coordinating with security and vendors, arranging meetings and catering, and maintaining common areas. Minimum 1–2 years in office services plus strong communication and organizational skills are required.