Hospitality & Office Services Coordinator

Global Business Transformation Solutions, LLC (GBTS); Boston (MA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions is seeking an Office Services Associate to provide a warm, professional reception and ensure efficient office operations. You will partner with the Regional Office Manager to greet visitors, manage access, coordinate catering, book conference rooms, and handle mail, packages, and deliveries with accuracy and care.

Ideal candidates have 1–2 years in office services or hospitality, strong communication, and proficient Microsoft Office skills.

Qualifications

• 1-2 years of experience in office services, hospitality, or workplace operations
• Strong communication and relationship management skills
• Ability to manage multiple priorities in a fast‑paced environment
• Proficiency in Microsoft Office and workplace systems
• Strong attention to detail and organizational skills

Responsibilities

• Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager.
• Coordinate visitor access with building security and greet visitors.
• Manage conference room and workspace reservations using internal systems.
• Place and track all catering orders and support setup/teardown.
• Issue, track and manage employee and visitor access badges.
• Respond promptly to employee requests and handle mail, packages, and courier requests.
• Maintain conference rooms and shared spaces throughout the day.

Skills

Office services experience

Communication skills

Relationship management

Multitasking

Microsoft Office

Attention to detail

Organizational skills

Job description

Opensity Solutions is seeking an Office Services Associate to provide a warm, professional reception and ensure efficient office operations. You will partner with the Regional Office Manager to greet visitors, manage access, coordinate catering, book conference rooms, and handle mail, packages, and deliveries with accuracy and care.

Ideal candidates have 1–2 years in office services or hospitality, strong communication, and proficient Microsoft Office skills.