Facilities & Office Administrator - Guest Experience Lead

K2 Services; Stamford (CT); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking an Office Administrator to maintain a professional, efficient, and welcoming workplace. This onsite role involves reception, facilities coordination, onboarding, vendor relationships, and space planning with close collaboration to Corporate Services.

You will oversee day-to-day operations, support events, and ensure a consistent employee and guest experience across multiple spaces, while maintaining documentation and budgets.

Qualifications

• 3–5 years in office administration or similar.
• Experience supporting a fast-paced, high-volume office.
• Excellent verbal and written communication.
• Strong organizational and multitasking skills.
• Ability to lift 40 lbs and walk/stand for extended periods.
• Proficiency in Microsoft Office; familiarity with facilities systems is a plus.

Responsibilities

• Oversee daily office operations to ensure a safe, organized, efficient, and professional workplace.
• Provide reception coverage; greet, register, and direct guests; manage calls, deliveries, and general inquiries.
• Maintain conference rooms and common areas; ensure readiness and operation.
• Support in-office meetings with room readiness, catering setup, and AV issue escalation.
• Coordinate mail, courier, and shipping services; monitor deliveries and distribution.
• Support onboarding/offboarding, badge access, visitor management, and space planning.
• Manage invoices, purchase requests, and budget documentation with leadership.
• Maintain office documentation, seating plans, vendor records, and certificates of insurance.

Skills

Office administration

Workplace operations

Facilities management

Customer service

Communication

MS Office

Budget tracking

Vendor relations

Tools

Ticketing systems

Budget-tracking systems

MS Office

Job description

Opensity Solutions is seeking an Office Administrator to maintain a professional, efficient, and welcoming workplace. This onsite role involves reception, facilities coordination, onboarding, vendor relationships, and space planning with close collaboration to Corporate Services.

You will oversee day-to-day operations, support events, and ensure a consistent employee and guest experience across multiple spaces, while maintaining documentation and budgets.