Group Assistant

IFG - International Financial Group; Seattle (WA); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading financial organization in Redmond, WA, is seeking an Entry Level Administrative Assistant/Group Assistant to support the daily operations of a large team. Ideal candidates will have 2-4 years of experience in administrative roles, strong organizational skills, and proficiency with MS Office. This is a fully onsite position focusing on facilitating smooth operational processes and supporting team dynamics.

Qualifications

• 2–4 years of experience in administrative roles supporting large teams.
• 2–4 years of experience with space management.
• Strong organizational skills with the ability to manage multiple ad hoc requests.

Responsibilities

• Providing group and team support across a large organization.
• Handling vendor requests, orders, onboarding items, and equipment.
• Coordinating meetings, events, and operations for the team.

Skills

Organizational skills

Customer service

Communication skills

Proficiency with MS Office

Job description

Overview

Administrative Assistant/ Group Assistant – Entry Level | Fully Onsite in Redmond, WA

You will support an organization of ~3,000 employees, with about 1,200 based in Redmond. This is a shared group support role focused on ensuring smooth day-to-day operations.

Key responsibilities

• Providing group and team support across a large org.
• Handling vendor requests, orders, onboarding items, equipment, and space management.
• Supporting new hire setup and workspace logistics.
• Coordinating meetings, events, purchasing, and operations for the team.
• Assisting with special projects as assigned.
• Acting as a point of contact for ad hoc requests from over 1,000 employees.

This role does not include direct calendaring or travel/expense management for managers.

What makes this role compelling

• Opportunity to expand and grow your career in the administrative field.
• Be part of a close-knit, collaborative team that values support and teamwork.
• Gain experience supporting a large, dynamic organization.

Candidate profile

Required Experience:

• 2–4 years of experience in administrative roles supporting large teams.
• 2–4 years of experience with space management.
• Strong organizational skills with the ability to manage multiple ad hoc requests and prioritize effectively.
• Excellent customer service, professionalism, and communication skills.
• Proficiency with MS Office (Outlook, Excel, PowerPoint, Word).

Performance will be measured based on quality, organization, and efficiency of work.

Interview Process

• First round with the hiring manager.
• May include a second round with another team member.
• Candidates should be prepared to discuss:
  • How they organize and prioritize requests.
  • How they track tasks from start to finish.
  • The types of projects they excel in.
  • Communication and learning styles.

Ideal candidates are detail-driven, organized, and eager to learn. If you love helping teams run smoothly and take pride in being the go-to person who gets things done — we’d love to hear from you!

Apply now and take the next step in your career journey!