Executive Administrative Assistant

IFG - International Financial Group; Seattle (WA); Hybrid; USD 58,000 - 72,000; Full time

Benefits offered by this job

Hybrid work model

Mentorship and growth

Job summary

IFG - International Financial Group is seeking an Executive Administrative Assistant based in Redmond, WA, to join a fast-paced, collaborative environment. You will support leaders, coordinate logistics, and help create a seamless, inclusive workplace experience across the team.

You’ll handle calendar logistics, onsite workspace coordination, onboarding for new hires, cross-functional collaboration, and travel/expense tasks while contributing to a positive, one-team culture in a flexible hybrid

Qualifications

• Associate’s Degree (Business Admin, HR, Communications or related field) or equivalent experience.
• 1+ years of administrative, business support, or customer service experience.
• Strong communication, organization, and interpersonal skills.
• Ability to adapt quickly, manage multiple priorities, and maintain attention to detail.
• Proficiency with Microsoft 365 tools (Teams, Outlook, PowerPoint, Excel).

Responsibilities

• Manage calendar and meeting logistics for leaders and events.
• Provide onsite workspace logistics, supply management, and event coordination.
• Support new hire onboarding and create a welcoming experience.
• Collaborate cross-functionally with admins and stakeholders to maintain operations.
• Assist with expense reports, travel coordination, and workspace planning.

Skills

Communication

Organization

Interpersonal skills

Adaptability

Education

Associate degree or equivalent

Tools

Microsoft 365

Job description

We have an exciting Executive Administrative Assistant opportunity based in Redmond, WA ideal for someone who thrives in a fast-paced, collaborative environment and enjoys creating a seamless and inclusive workplace experience.

In this role, you'll play a key part in supporting a dynamic team by managing daily operations, coordinating logistics, and fostering a strong sense of community and inclusion. You'll also have the opportunity to work closely with leadership and contribute to team success through proactive support and coordination.

Position: Executive Administrative Assistant

Location: Redmond, WA

Schedule: Monday-Friday, full-time

About the Role

As a Executive Administrative Assistant, your day will be a mix of proactive coordination and responsive support. You'll:

• Manage calendar and meeting logistics for leaders and team events.
• Provide onsite assistance with workspace logistics, supply management, and event coordination.
• Support new hire onboarding and create a welcoming experience for employees and vendors.
• Collaborate cross-functionally with other admins and stakeholders to maintain smooth operations.
• Assist with expense reports, travel coordination, and workspace planning.

What You'll Bring

• Associate’s Degree (Business Admin, HR, Communications, or related field) or equivalent experience.
• 1+ years of administrative, business support, or customer service experience.
• Strong communication, organization, and interpersonal skills.
• Ability to adapt quickly, manage multiple priorities, and maintain attention to detail.
• Proficiency with Microsoft 365 tools (Teams, Outlook, PowerPoint, Excel).

Why You’ll Love This Role

• Opportunity to gain exposure to multiple leadership teams and contribute to strategic operations.
• Mentorship and growth under experienced leaders who value development and feedback.
• A close-knit, collaborative team culture with a strong "one team" mindset.
• Flexible hybrid setup with supportive colleagues and meaningful work.

Performance will be measured based on quality of work, ability to meet deadlines, adaptability, and feedback from the team.

If you're someone who enjoys variety in your day, values teamwork, and takes initiative, this could be a perfect fit!

Would you like to explore this opportunity further?