Government Secretarial & Admin Specialist

Akima; Virginia; On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) plan

Job summary

Akima Mission Optimization (AMO) is seeking a skilled administrative professional to provide comprehensive secretarial and clerical support for a Government office environment at NSWCDD. Responsibilities include answering calls, greeting visitors, maintaining logs, schedules, and handling documents using Navy ERP, DTS, and SharePoint.

The role requires at least two years of related experience, proficiency in Windows & Office, and the ability to multitask in a fast-paced setting.

Qualifications

• Two years of work-related experience creating and maintaining documentation.
• Experience providing general administrative support at the Branch level with government leadership and military personnel.
• Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook and Access) & Adobe.
• Able to type 40 words per minute.
• Demonstrated ability to work independently and communicate effectively both orally and through formal reports.
• Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing a calendar, and scheduling appointments.
• Experience with taking notes and converting into formal meeting minutes; editing formal documentation and reformatting written and electronic draft documents.

Responsibilities

• Answer and screen incoming telephone calls and greet visitors.
• Maintain logs, schedules, and appointment calendars.
• Support meetings on and off NSWCDD location; prepare and process correspondence.
• Manage documents via SharePoint and other repositories; upload and archive material.
• Timekeeping entry and approval; processing timecards and training requests.
• Maintain office supplies inventory and office equipment; coordinate service as needed.
• Provide clerical support to government staff and supervise lower-level secretaries in absence.

Skills

Secretarial experience

Microsoft Office

Typing 40 WPM

Data entry

Records management

Communication skills

Tools

Navy ERP

DTS

IBPES

DISS

SharePoint

Job description

Akima Mission Optimization (AMO) is seeking a skilled administrative professional to provide comprehensive secretarial and clerical support for a Government office environment at NSWCDD. Responsibilities include answering calls, greeting visitors, maintaining logs, schedules, and handling documents using Navy ERP, DTS, and SharePoint.

The role requires at least two years of related experience, proficiency in Windows & Office, and the ability to multitask in a fast-paced setting.