Global Programs Coordinator — Communications & Dashboards

CBRE; Chicago (IL); On-site; USD 45,000 - 55,000; Full time

Job summary

CBRE is seeking a Program Coordinator in Chicago to provide administrative and logistical support for the account's program team. You will help with project documentation, scheduling meetings, coordinating with stakeholders, and tracking new and existing programs and key deliverables.

The role sits within the Program Management function and supports global operations across internal and external teams, requiring strong organizational skills and proficiency with Office and collaboration tools.

Qualifications

• Bachelor’s degree preferred with 2–3 years of relevant experience.
• Strong communication skills to exchange straightforward information and facilitate calls.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Working knowledge of Google Suite products is a plus. Examples include Gmail, Google Meets, Google Calendar, etc.
• Experience with Smartsheet is a plus.
• Experience with Visio is a plus.
• Strong organizational skills with an inquisitive mindset.
• Process improvement mindset to enhance existing processes.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Responsibilities

• Schedule and facilitate global meetings with all critical stakeholders.
• Own global communications including emails and newsletters, regarding program updates and announcements amongst teams.
• Own new and existing account-wide programs to enhance engagement and account performance, including processing documentation for program commitments.
• Coordinate KPI development and scoring results with key internal and external stakeholders.
• Partner with service line and account leadership for headcount changes, team updates, deliverables tracking, and performance nominations.
• Prepare and review client presentation material with Account Director.
• Manage org chart updates in Visio for leadership reviews.
• Utilize Smartsheet grids, reports, and dashboards for program management updates. Prepare and distribute regular programs status reports.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Deliver own output by documenting and following defined procedures.
• Other service line support tasks as assigned

Skills

Communication skills

Microsoft Office

Google Suite

Smartsheet

Visio

Organizational skills

Process improvement

Basic math

Education

Bachelor's degree

Tools

Smartsheet

Visio

Microsoft Excel

Microsoft Word

Job description

CBRE is seeking a Program Coordinator in Chicago to provide administrative and logistical support for the account's program team. You will help with project documentation, scheduling meetings, coordinating with stakeholders, and tracking new and existing programs and key deliverables.

The role sits within the Program Management function and supports global operations across internal and external teams, requiring strong organizational skills and proficiency with Office and collaboration tools.