Program Coordinator - Remote (CST or EST)

CBRE; Chicago (IL); On-site; USD 45,000 - 55,000; Full time

Job summary

CBRE is seeking a Program Coordinator in Chicago to provide administrative and logistical support for the account's program team. You will help with project documentation, scheduling meetings, coordinating with stakeholders, and tracking new and existing programs and key deliverables.

The role sits within the Program Management function and supports global operations across internal and external teams, requiring strong organizational skills and proficiency with Office and collaboration tools.

Qualifications

• Bachelor’s degree preferred with 2–3 years of relevant experience.
• Strong communication skills to exchange straightforward information and facilitate calls.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Working knowledge of Google Suite products is a plus. Examples include Gmail, Google Meets, Google Calendar, etc.
• Experience with Smartsheet is a plus.
• Experience with Visio is a plus.
• Strong organizational skills with an inquisitive mindset.
• Process improvement mindset to enhance existing processes.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Responsibilities

• Schedule and facilitate global meetings with all critical stakeholders.
• Own global communications including emails and newsletters, regarding program updates and announcements amongst teams.
• Own new and existing account-wide programs to enhance engagement and account performance, including processing documentation for program commitments.
• Coordinate KPI development and scoring results with key internal and external stakeholders.
• Partner with service line and account leadership for headcount changes, team updates, deliverables tracking, and performance nominations.
• Prepare and review client presentation material with Account Director.
• Manage org chart updates in Visio for leadership reviews.
• Utilize Smartsheet grids, reports, and dashboards for program management updates. Prepare and distribute regular programs status reports.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Deliver own output by documenting and following defined procedures.
• Other service line support tasks as assigned

Skills

Communication skills

Microsoft Office

Google Suite

Smartsheet

Visio

Organizational skills

Process improvement

Basic math

Education

Bachelor's degree

Tools

Smartsheet

Visio

Microsoft Excel

Microsoft Word

Job description

As a CBRE Program Coordinator, you will provide administrative and logistical support on the program team for the account. This includes project documentation, scheduling meetings and communications, coordinating with stakeholders, and tracking new and existing programs and key deliverables.

This role is part of the Program Management function. The team is responsible for the management of programs from initiation through completion and supports global operations across internal and external teams.

What You’ll Do

• Schedule and facilitate global meetings with all critical stakeholders


• Own global communications including emails and newsletters, regarding program updates and announcements amongst teams


• Own new and existing account-wide programs to enhance engagement and account performance, including processing documentation for program commitments


• Coordinate KPI development and scoring results with key internal and external stakeholders


• Partner with service line and account leadership for headcount changes, team updates, deliverables tracking, and performance nominations


• Prepare and review client presentation material with Account Director


• Manage org chart updates in Visio for leadership reviews


• Utilize Smartsheet grids, reports, and dashboards for program management updates. Prepare and distribute regular programs status reports.


• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.


• Deliver own output by documenting and following defined procedures


• Other service line support tasks as assigned

What You’ll Need

• Bachelor’s degree preferred with 2-3 years of relevant experience.


• Communication skills to exchange straightforward information and facilitate calls.


• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.


• Working knowledge of Google Suite products is a plus. Examples include Gmail, Google Meets, Google Calendar, etc.


• Experience with Smartsheet is a plus.


• Experience with Visio is a plus.


• Strong organizational skills with an inquisitive mindset.


• Process improvement mindset to enhance existing processes.


• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation).

Applicant AI Use Disclosure

We value human interaction to understand each candidate’s unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Program Coordinator position is $45,000 annually and the maximum salary for the Program Coordinator position is $55,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).