Program Coordinator - Remote (CST or EST)

CBRE, Inc.; Chicago (IL); Remote; USD 50,000 - 70,000; Full time

Job summary

CBRE, Inc. is seeking a Program Coordinator to support the program team with administrative and logistical duties across the account.

You will help manage project documentation, schedule meetings, communicate updates, coordinate with stakeholders, and track program deliverables from initiation through completion. The role sits within the Program Management function and supports global operations across internal and external teams, helping drive engagement and account performance through

Qualifications

• Experience coordinating with stakeholders and scheduling global meetings.
• Ability to prepare client presentations and reports.
• Proficiency with Visio and Smartsheet for status updates.

Responsibilities

• Schedule and facilitate global meetings with stakeholders.
• Own global communications including emails and newsletters.
• Coordinate program development and KPI scoring with stakeholders.
• Prepare client presentation materials with Account Director.
• Manage org chart updates in Visio.
• Prepare and distribute program status reports using Smartsheet.
• Follow defined procedures to deliver outputs.
• Assist with other service line tasks as assigned.

Skills

Administrative support

Scheduling

Communication

Stakeholder coordination

Document management

Team collaboration

Tools

Visio

Smartsheet

Job description

As a CBRE Program Coordinator, you will provide administrative and logistical support on the program team for the account. This includes project documentation, scheduling meetings and communications, coordinating with stakeholders, and tracking new and existing programs and key deliverables.

This role is part of the Program Management function. The team is responsible for the management of programs from initiation through completion and supports global operations across internal and external teams.

What You'll Do:

• Schedule and facilitate global meetings with all critical stakeholders
• Own global communications including emails and newsletters, regarding program updates and announcements amongst teams
• Own new and existing account-wide programs to enhance engagement and account performance, including processing documentation for program commitments
• Coordinate KPI development and scoring results with key internal and external stakeholders
• Partner with service line and account leadership for headcount changes, team updates, deliverables tracking, and performance nominations
• Prepare and review client presentation material with Account Director
• Manage org chart updates in Visio for leadership reviews
• Utilize Smartsheet grids, reports, and dashboards for program management updates. Prepare and distribute regular programs status reports.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Deliver own output by documenting and following defined procedures
• Other service line support tasks as assigned