Global Pharma Executive Meetings Lead

American Express Global Business Travel; Richmond (VA); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Inclusion groups

Job summary

American Express Global Business Travel is hiring for a pharma meeting planning lead who will manage executive-level meetings and complex programs from contract turnover to final billing.

You will coordinate timelines, manage third-party contracts, and provide accurate forecasting and billing reviews. Travel requirements of 25-40% are expected, with strong communication to C-suite clients and robust presentation skills.

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred. CMP designation preferred.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Ability to work accurately and timely – to meet deadlines.
• Demonstrate strong skills for technology and/or software solutions and analytical skills required.
• Microsoft Word and Excel experience – Advanced level
• Experience with meeting industry technology preferred (CVENT)
• Advanced oral and written presentation skills required.

Responsibilities

• Complete project timeline: establish a workflow schedule with client and suppliers to facilitate timely and accurate handling of all program details.
• Use business program management system to run program from contract turn-over meeting to final bill completion.
• Handle and negotiate any additional hotel needs, destination management company (DMC), air and all third-party contracts. Monitor attrition dates, cancellation policies to ensure contracted services are performed.
• Communicate between Information Technology support and clients for web requirements on assigned programs.
• Coordinate and possibly attend site inspections as needed. Conduct program debrief with client.
• Work with accounting to complete final bill, review final billing prior to final invoicing to client.
• May participate in client presentations as requested. Review processes and offer solutions/additions as needed.
• Responsible for accurate program forecasting and updating business management systems with accurate financial information as needed.
• Handle overall program budget, review, and audit all program related billing for accuracy. Track and report expenses to clients and communicate changes on a consistent basis.
• May initiate and reconcile supplier payments. Work with leader to forecast overall program financials and ensure monthly tracking for actual.

Skills

Executive communication

Project management

Deadline adherence

Tech-savvy

Education

4-year degree

CMP designation

Tools

CVENT

Microsoft Word

Microsoft Excel

Job description

American Express Global Business Travel is hiring for a pharma meeting planning lead who will manage executive-level meetings and complex programs from contract turnover to final billing.

You will coordinate timelines, manage third-party contracts, and provide accurate forecasting and billing reviews. Travel requirements of 25-40% are expected, with strong communication to C-suite clients and robust presentation skills.