Pharma Executive Meeting Program Lead

American Express Global Business Travel; Juneau (AK); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Professional development

Diversity & Inclusion groups

Job summary

American Express Global Business Travel is hiring a seasoned pharma meeting planner to coordinate complex programs for executive-level clients in the United States. You will manage timelines, vendor negotiations, and cross-functional communications to ensure flawless execution from kickoff to final billing.

The role requires strong presentation skills, advanced Word/Excel capabilities, and the ability to travel up to 40%.

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred. CMP designation preferred.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Ability to work accurately and timely – to meet deadlines.
• Demonstrate strong skills for technology and/or software solutions and analytical skills required.
• Microsoft Word and Excel experience – Advanced level
• Experience with meeting industry technology preferred (CVENT)
• Advanced oral and written presentation skills required.
• Present a polished and professional image consistent with organizational expectations.
• Availability to travel 25-40%.

Responsibilities

• Establish project timelines and workflows with clients and suppliers to ensure timely, accurate program handling.
• Run program from contract turnover to final bill completion using the business program management system.
• Negotiate hotel needs, DMCs, air and third-party contracts; monitor cancellation policies to ensure contracted services.
• Communicate between IT support and clients for web requirements on assigned programs.
• Coordinate site inspections and conduct program debriefs with clients.
• Collaborate with accounting to complete final billing and ensure accurate invoicing.
• Present to clients as needed and review processes for potential improvements.
• Forecast programs and update financial information in management systems.
• Oversee program budgets, review expenditures, and report changes to clients.

Skills

Meeting planning experience

Executive communication

MS Word and Excel

CVENT experience

Presentation skills

Travel coordination

Travel industry knowledge

Education

4-year degree

CMP designation

Tools

CVENT

Job description

American Express Global Business Travel is hiring a seasoned pharma meeting planner to coordinate complex programs for executive-level clients in the United States. You will manage timelines, vendor negotiations, and cross-functional communications to ensure flawless execution from kickoff to final billing.

The role requires strong presentation skills, advanced Word/Excel capabilities, and the ability to travel up to 40%.