Pharma & Life Sciences Meeting Lead | Global Programs

American Express Global Business Travel; Boise (ID); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits tailored to each-cou

Travel perks with major providers

Access to 20,000+ courses on our学习平台

Inclusion Groups and culture programs

Job summary

American Express Global Business Travel seeks an experienced program lead for pharmaceutical meetings. You will coordinate timelines, contracts, and IT/web requirements, delivering comprehensive itineraries while managing budgets and stakeholder communications.

Ideal candidates bring 5–7 years in meeting planning, pharma exposure, and proficiency with MS Word/Excel; CMP is a plus. Travel up to 40% is required, with strong presentation and relationship-building skills.

Qualifications

• 5-7 years meeting planning experience with at least 3 years supporting Pharma business.
• Pharmaceutical Congress experience a plus.
• 4-year degree preferred. CMP designation preferred.
• Ability to communicate effectively and professionally with all levels of management and clients.
• Ability to work accurately and timely – to meet deadlines.
• Ability to be flexible and handle change well.
• Shown skills for technology and/or software solutions and analytical skills required. Microsoft Word and Excel experience – Advanced level
• Experience with meeting industry technology preferred (CVENT)
• Advanced oral and written presentation skills required.
• Ability to travel by airplane, boat, rail and/or car with travel up to 40%.

Responsibilities

• Establish workflow schedules coordinating with customers and vendors to facilitate timely and accurate handling of every aspect of the program.
• Negotiate hotel, Congress, DMC, air and third-party contracts; monitor attrition dates and cancellation policies.
• Communicate between IT support and clients for web requirements on assigned programs.
• Coordinate all program details and produce a program itinerary / working agenda outlining all specifics.
• Maintain accurate records, system input, and file management for ToV reporting.
• Assist with any level of Congress meeting or event including those of a sophisticated nature, large volume, high confidentiality, international scope, HCP attended, etc.
• Conduct regularly scheduled status meetings with client and stakeholders from pre-launch through operation.
• Develop strong relationships with multiple contacts within client and supplier organizations.
• Handle overall program budget, review, and audit all program related ToV billing; track expenses and report to clients.
• Work with leader to forecast overall program financials and ensure monthly tracking for actual.

Skills

Meeting planning

Pharma industry

Communication

Travel up to 40%

Education

4-year degree

CMP designation

Tools

Microsoft Word

Excel

CVENT

Job description

American Express Global Business Travel seeks an experienced program lead for pharmaceutical meetings. You will coordinate timelines, contracts, and IT/web requirements, delivering comprehensive itineraries while managing budgets and stakeholder communications.

Ideal candidates bring 5–7 years in meeting planning, pharma exposure, and proficiency with MS Word/Excel; CMP is a plus. Travel up to 40% is required, with strong presentation and relationship-building skills.