Global Lease Administrator - Remote

Colliers International; Central City (KY); Remote; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

Life/AD&D Insurance

Disability insurance

Holidays & personal days

Remote work option

Job summary

Colliers International is seeking a Remote Lease Administrator to manage lease administration functions, client and vendor relationships, and reporting for a global portfolio. The role focuses on small to midsized accounts within a global account management structure and involves ensuring accurate lease data and contract compliance.

The position requires 3+ years in CRE lease administration or related fields, experience with major database applications, and strong time management and customer

Qualifications

• Associates or Bachelors degree preferred.
• At least 3 years of relevant experience in commercial real estate lease administration, accounting, or property management.
• Experience with CRE database apps such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or similar.
• Experience with multi-line global accounts (1000+ leases) within a global account management structure.
• Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, OneNote).
• Able to work independently, remotely, with strong time management and customer service skills.

Responsibilities

• Manage lease administration functions, client/vendor relationships, and schedules/reports for the lease admin team.
• Support small to midsized accounts and/or operate under a global account management structure.
• Serve as main contact for clients and internal stakeholders on global lease administration matters.
• Understand client objectives, real estate portfolio strategy, and service expectations.
• Ensure accurate data entry of lease information and pass-through expenses per contracts.
• Conduct regular portfolio updates, key metrics, and performance reports with clients.
• Identify account risks and manage mitigation strategies; drive solutions.
• Oversee global team delivery per client process and contract; supervise database tasks.
• Establish weekly calls and internal communications cadence with global lease admin team.
• Oversee abstraction/input of rental obligations as per client standards; provide final QC.
• Monitor and approve Rent, CAM, Operating Expense, Tax, and Insurance payments to landlords.
• Review Consumer Price Index adjustments as per legal documents.
• Maintain data integrity of Tenant/Lease information in the database.
• Assist transition manager with onboarding of new accounts.
• Maintain account processes and playbooks with Director guidance.

Skills

Remote work experience

Time management

Customer service

MS Office proficiency

Education

Associates or Bachelors degree in business, accounting, real estate, or similar field

Tools

Visual Lease

APEX

ProLease

CoStar

WorkTrac

Lucernex

Planon

Manhattan

Job description

Colliers International is seeking a Remote Lease Administrator to manage lease administration functions, client and vendor relationships, and reporting for a global portfolio. The role focuses on small to midsized accounts within a global account management structure and involves ensuring accurate lease data and contract compliance.

The position requires 3+ years in CRE lease administration or related fields, experience with major database applications, and strong time management and customer