Executive Assistant to Global Leaders | Travel & Calendar

Everpure; New York (NY); On-site; USD 68,000 - 102,000; Full time

Benefits offered by this job

Flexible time off

Job summary

Everpure in New York seeks an Administrative Assistant to directly support Vice Presidents and their leadership teams. You will be the linchpin for seamless operations, ensuring executive focus on key business outcomes and driving team productivity.

This role requires a proactive, hyper-organized, and discreet partner who can anticipate needs and manage complex logistics across global teams. You will work primarily in the New York office and coordinate events and projects from inception to

Qualifications

• Expert calendar management for senior leaders across time zones.
• Experience with arranging domestic and international travel and expenses.
• Professional liaison between executive office and internal/ external partners.
• Direct administrative support including events and special projects.

Responsibilities

• Own and manage complex calendars for VPs and leadership teams.
• Coordinate travel logistics and process expense reports.
• Act as liaison across internal orgs, customers, and external partners.
• Provide admin support from inception to completion of team projects.
• Prioritize inquiries to keep VP focused on high-priority matters.

Skills

Calendar management

Time-zone scheduling

Discretion & communication

Travel & expenses coordination

Cross-functional collaboration

Tools

Google Workspace

Concur

Microsoft Office

Zoom

Workday

DocuSign

ServiceNow

Tableau

Greenhouse

Job description

Everpure in New York seeks an Administrative Assistant to directly support Vice Presidents and their leadership teams. You will be the linchpin for seamless operations, ensuring executive focus on key business outcomes and driving team productivity.

This role requires a proactive, hyper-organized, and discreet partner who can anticipate needs and manage complex logistics across global teams. You will work primarily in the New York office and coordinate events and projects from inception to