Global Exec Assistant | Multi-Executive Coverage & Travel

Beacon Hill Staffing Group; New York (NY); On-site; USD 104,000 - 127,000; Full time

Benefits offered by this job

Bonus

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Beacon Hill Staffing Group is seeking an adaptable Floater to provide high‑level administrative coverage across senior executives within a fast‑paced global investment environment. The role is fully onsite five days per week, with flexibility for personal appointments.

The ideal candidate has 3+ years of Executive Assistant experience, a Bachelor's degree preferred, and strong organizational and communication skills, with proficiency in MS Office and handling confidential information.

Qualifications

• 3+ years of Executive Assistant experience providing direct support to executives.
• Bachelor's degree highly preferred.
• Experience in financial services or fast-paced environments is preferred.

Responsibilities

• Provide executive support across multiple departments and cover executives during leaves.
• Manage heavy and changing calendars, meetings, and conference calls.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare invoices, travel expenses and expense reports with accurate records.
• Welcome visitors and coordinate meals and deliveries; provide office support.
• Adapt quickly to each executive's preferences and needs.

Skills

Executive support

Calendar management

Travel coordination

Expense processing

Discretion and confidentiality

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Windows OS

Job description

Beacon Hill Staffing Group is seeking an adaptable Floater to provide high‑level administrative coverage across senior executives within a fast‑paced global investment environment. The role is fully onsite five days per week, with flexibility for personal appointments.

The ideal candidate has 3+ years of Executive Assistant experience, a Bachelor's degree preferred, and strong organizational and communication skills, with proficiency in MS Office and handling confidential information.