Executive Assistant

Confidential; Santa Barbara (CA); On-site; USD 70,000 - 120,000; Full time

Job summary

Confidential is seeking an Executive Assistant to support a senior executive in a high-performance investment environment. This on-site role requires adept calendar management, travel coordination across time zones, and proactive executive support to anticipate needs.

The position operates primarily on East Coast hours (roughly 7:00–7:30 a.m. start) and values discretion, impeccable written communication, and the ability to manage confidential information while coordinating with internal and

Qualifications

• 3–5+ years of Executive Assistant experience in financial services or a high-performance environment.
• Bachelor’s degree required.
• Ability to manage complex calendars and international travel.
• Strong written communication and discretion.

Responsibilities

• Manage complex executive calendar across multiple time zones.
• Coordinate international travel with detailed itineraries.
• Handle executive correspondence and stakeholder communications.
• Manage expenses and confidential information.

Skills

Calendar management

Travel coordination

Time zone coordination

Executive support

Discretion

Written communication

Stakeholder management

Education

Bachelor's degree

Job description

This is an exceptional opportunity to join a highly regarded investment firm as an Executive Assistant supporting a senior executive. This position is ideal for a hospitality-minded professional who thrives in a fast-paced environment and who can seamlessly manage a complex calendar, coordinate extensive international travel, and anticipate an executive's needs before they arise. The position is fully on-site, five days a week, and will primarily operate on East Coast hours, generally beginning around 7:00–7:30 a.m., with occasional flexibility required.

Who We're Looking For

The ideal candidate brings 3–5+ years of Executive Assistant experience, preferably within financial services or a similarly high-performance environment. A bachelor's degree is required.

We're seeking someone who can exercise exceptional judgment and balance several tasks at once, with proven experience managing complex calendars, coordinating across multiple time zones, and supporting international travel arrangements. The executive travels frequently, requiring detailed itineraries, planned logistics, and seamless navigation of multiple time zones. Exceptional attention to detail, expense management, discretion, and strong written communication skills are critical. This person will serve as a trusted extension of the executive, managing internal and external stakeholder communications, coordinating client gifts, and handling executive correspondence.

What to Expect

This is a high-performance environment where urgency, accuracy, and attention to detail are highly valued. The ideal candidate is someone who constantly strives to take ownership and goes above and beyond in their tasks, motivated to deliver an exceptional experience to the people they support.