Dynamic Executive Assistant Floater - Hybrid, Global Support

Macquarie Group; New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Wellbeing leave day

Parental leave (20 weeks)

Volunteer leave

Medical, dental, and vision insurance

401(k) and retirement plans

Job summary

Macquarie Group in New York is seeking an Executive Assistant Floater to provide high-quality administrative support across multiple teams and executives, handling complex calendar management and international travel coordination.

This dynamic role requires a proactive, organized communicator who can adapt to different priorities, build relationships quickly, and provide backup coverage as business needs evolve. The position offers hybrid working with a four-days-a-week in-office requirement.

Qualifications

• 3–7 years of EA experience, preferably in financial services or professional environments.
• Excellent written and verbal communication; able to interact with executives and staff at all levels.
• Organized and proactive with the ability to manage multiple priorities and deadlines.

Responsibilities

• Provide day-to-day administrative support across teams and executives.
• Manage complex calendars and coordinate domestic and international travel.
• Prepare expense reports and ensure timely reconciliation.
• Offer backup coverage and collaborate with the EA team to anticipate needs.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

Relationship building

Discretion and judgment

Job description

Macquarie Group in New York is seeking an Executive Assistant Floater to provide high-quality administrative support across multiple teams and executives, handling complex calendar management and international travel coordination.

This dynamic role requires a proactive, organized communicator who can adapt to different priorities, build relationships quickly, and provide backup coverage as business needs evolve. The position offers hybrid working with a four-days-a-week in-office requirement.