Global Administrative Partner to Senior Leaders

BioSpace; South San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Amgen is seeking an Administrative Coordinator for its DATA team to support global executives across San Francisco, Thousand Oaks, Boston and remote sites. You will manage complex calendars, travel logistics, meetings, and expenses, partnering with cross-functional teams in a fast-paced environment.

Ideal candidates hold an associates degree with 2+ years admin experience (or HS diploma with 4+). Strong organizational skills and proficiency with Outlook, Word, Excel, PowerPoint, Teams, SAP, and

Qualifications

• Associates degree with 2 years of administrative experience
• Or high school diploma with 4 years of administrative experience
• Experience supporting large teams across multiple levels preferred
• Excellent organizational skills and calendar management across time zones
• Proficiency with Outlook, Word, Excel, PowerPoint, Teams, SAP, Concur

Responsibilities

• Provide complex administrative support to VPs and executives
• Manage multiple priorities in a fast-paced environment
• Provide site-based meeting management and travel logistics
• Process vendor onboarding and purchase orders; handle accounts payable
• Plan meetings and staff events with logistics
• Handle onboarding/offboarding activities
• Prepare routine reports
• Coordinate communications across groups
• Manage calendars across time zones
• Arrange travel and prepare expense reports

Skills

Organizational skills

Calendar management

Travel planning

Communication

Cross-functional collaboration

Team player

Prioritization

Calm under pressure

Problem solving

Biopharma experience

Education

Associates degree

High school diploma / GED

Tools

Outlook

Word

Excel

PowerPoint

MS Teams

MyBuy

SAP

C3

Skype

Concur

Job description

Amgen is seeking an Administrative Coordinator for its DATA team to support global executives across San Francisco, Thousand Oaks, Boston and remote sites. You will manage complex calendars, travel logistics, meetings, and expenses, partnering with cross-functional teams in a fast-paced environment.

Ideal candidates hold an associates degree with 2+ years admin experience (or HS diploma with 4+). Strong organizational skills and proficiency with Outlook, Word, Excel, PowerPoint, Teams, SAP, and