Administrative Coordinator, DATA: Global Meetings & Ops

Amgen SA; South San Francisco (CA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Total Rewards Plan

Flexible work models where possible

Job summary

Amgen seeks an Administrative Coordinator – DATA to support a global administrative team across Discovery Sciences, Advanced Technologies, & AI. You will assist Associate VPs, Executive Directors, and staff in San Francisco, Thousand Oaks, Boston and remote sites.

You will manage calendars, travel, meetings, expenses, onboarding/offboarding, and prepare routine reports using SAP, Outlook, Excel, PowerPoint, MS Teams, Concur, and other tools.

Qualifications

• Associate’s degree or equivalent experience in administration
• 2+ years of administrative experience
• Experience supporting senior leaders or large teams
• Proficiency with Outlook, MS Office, SAP and Concur
• Ability to manage calendars across time zones
• Strong communication and organizational skills
• Experience in a biopharma or highly regulated environment is a plus

Responsibilities

• Provide complex administrative support to Associate VPs, Executive Directors and staff in multiple locations
• Manage calendars, travel arrangements, expenses and meetings
• Onboard/offboard staff and assist with staff events and meetings
• Prepare routine reports using various software packages
• Coordinate communications across groups and media
• Process vendor onboarding, purchase orders and accounts payable invoices
• Support budgeting and staff engagement activities

Skills

Organizational skills

Multitasking

Communication

Cross-functional collaboration

Education

Associate’s degree

High school diploma / GED

Tools

Outlook

Word

Excel

PowerPoint

MS Teams

SAP

C3

Skype

Concur

MyBuy

Job description

Amgen seeks an Administrative Coordinator – DATA to support a global administrative team across Discovery Sciences, Advanced Technologies, & AI. You will assist Associate VPs, Executive Directors, and staff in San Francisco, Thousand Oaks, Boston and remote sites.

You will manage calendars, travel, meetings, expenses, onboarding/offboarding, and prepare routine reports using SAP, Outlook, Excel, PowerPoint, MS Teams, Concur, and other tools.