Global Administrative Coordinator – Multizone Scheduling

Amgen; South San Francisco (CA); On-site; USD 80,000 - 108,000; Full time

Benefits offered by this job

Health benefits

Stock-based long-term incentives

Flexible work models

Retirement and savings plan

Job summary

Amgen Inc. in South San Francisco seeks an Administrative Coordinator to support global DATA leadership and teams across discovery sciences, advanced technologies, and AI.

This role centers on high-level administrative tasks, calendar and travel coordination, and cross-functional collaboration. You will manage complex calendars, plan meetings and events, onboard vendors, process invoices, and prepare routine reports using SAP, Concur, and MS Office.

Qualifications

• Associate’s degree and 2 years of administrative experience OR High school diploma and 4 years of administrative experience
• Bachelor’s degree and 5+ years of administrative experience preferred
• Excellent organizational skills and ability to manage multiple calendars across time zones
• Experience with Amgen technologies and platforms is a plus

Responsibilities

• Provide complex administrative support to executives and teams across DATA sites
• Manage multiple priorities in a fast-paced environment
• Provide site-based support for meetings, expenses, and administrative needs
• Onboard vendors and process purchase orders; manage accounts payable invoices and payments
• Plan and execute meetings and staff events, including logistics, catering, videoconferencing, and minutes
• Assist with onboarding/offboarding activities for staff
• Prepare routine reports using various software packages
• Support communications across groups via digital, email, and media
• Manage calendars across time zones and coordinate travel arrangements
• Prepare expense reports to meet deadlines

Skills

Calendar management

Communication

Travel planning

Project coordination

Education

Associate’s degree

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

MS Teams

SAP

Concur

C3

Skype

Job description

Amgen Inc. in South San Francisco seeks an Administrative Coordinator to support global DATA leadership and teams across discovery sciences, advanced technologies, and AI.

This role centers on high-level administrative tasks, calendar and travel coordination, and cross-functional collaboration. You will manage complex calendars, plan meetings and events, onboard vendors, process invoices, and prepare routine reports using SAP, Concur, and MS Office.