Adminstrative Coordinator

Amgen; Thousand Oaks (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Amgen is seeking an Administrative Coordinator to provide high-level administrative support to Associate VP, Executive Directors, and cross-functional teams within the Drug Product Organization. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

You will partner with internal stakeholders and external collaborators to ensure seamless operations, schedule interviews, manage calendars, travel, and

Qualifications

• Associate's degree with 2 years administrative experience or equivalent hands-on training.
• 2 years in a technical school setting with hands-on administrative experience.
• High school diploma or GED with 4 years of administrative experience.

Responsibilities

• Manage complex calendars for multiple Executive Directors across time zones.
• Coordinate travel logistics including flights, hotels, ground transportation and expense reports.
• Apply and maintain knowledge of Amgen policies related to travel, onsite meetings, purchasing, and administrative support activities.
• Support preparation and scheduling for programs and meetings owned by multiple executives.
• Coordinate logistics for large meetings, including room setup, AV support, catering, and onsite/virtual needs.
• Prepare and coordinate team communications, including new-hire announcements and business updates.
• Manage special projects, event coordination, and team-building activities in virtual and in-person settings.
• Maintain distribution lists and organizational charts.
• Order office supplies and manage related purchasing activities through MyBuy or approved systems.
• Schedule interviews and coordinate related logistics.

Skills

Strong attention to detail

Ability to multi-task

MS Office proficiency

Education

Associate's degree

Technical school training

High school diploma/GED

Tools

MS Office

Job description

Join Amgen's Mission of Serving Patients

At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas -Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity-related conditions. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What You Will Do

Let's do this. Let's change the world. In this vital role you will provide comprehensive and high-level administrative support to Associate VP, Executive Directors and cross-functional teams within the Drug Product Organization. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.

• Manage complex calendars for multiple Executive Directors, with a focus on efficient time utilization, resolution of scheduling conflicts, and appropriate executive representation at required forums across multiple time zones.
• Coordinate business travel logistics, including flights, hotels, ground transportation, and timely processing of expense reports.
• Apply and maintain knowledge of Amgen policies and procedures related to travel, onsite meetings, purchasing, and administrative support activities.
• Support preparation and scheduling for programs and meetings owned by multiple executives, including recurring meetings, all-staff meetings, and other large forums.
• Coordinate logistics for large meetings, including room setup, AV support, catering, and related onsite or virtual meeting needs.
• Prepare and coordinate team communications, including new-hire announcements and other business updates.
• Manage and support special projects, event coordination, and team-building activities in both virtual and face-to-face settings.
• Maintain accurate and current distribution lists.
• Maintain accurate and current organizational charts.
• Order office supplies and manage related purchasing activities through MyBuy or other approved systems, as needed.
• Schedule interviews and coordinate related logistics, as needed.
• Demonstrate proficiency in established office technology platforms, including Outlook, Microsoft Teams, Concur, MyBuy, and SharePoint, with a demonstrated interest in adopting emerging AI tools, such as ChatGPT, to improve efficiency, communication, and administrative workflows.
• Manage multiple priorities effectively in a fast-paced, dynamic environment.
• Maintain the highest standards of confidentiality, integrity, and discretion in handling sensitive information.
• Serve as a member of the Drug Product Technologies (DPT) administrative team, working closely with the DPT Executive Assistant to manage administrative tasks and provide backup support as needed.

What We Expect Of You

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a go getter with these qualifications

Basic Qualifications

• Associate's degree and 2 years of administrative experience OR
• 2 years in a technical school setting with hands-on experience OR
• High school diploma / GED and 4 years of administrative experience

Preferred Qualifications

• Strong attention to detail
• Ability to multi-task
• Proficiency in MS Office programs