Executive Administrative Coordinator — Global Scheduling

Amgen SA; Thousand Oaks (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Job summary

Amgen is seeking an Administrative Coordinator to provide high‑level administrative support to the Associate VP, Executive Directors, and cross‑functional teams within the Drug Product Organization. You will manage calendars across multiple time zones, arrange complex travel, and support large meetings with logistics and communications.

The role requires exceptional organization, attention to detail, and the ability to multitask in a fast‑paced environment.

Qualifications

• Associate’s degree and 2 years of administrative experience OR
• 2 years in a technical school setting with hands‑on experience OR
• High school diploma / GED and 4 years of administrative experience

Responsibilities

• Manage complex calendars for multiple Executive Directors, with focus on efficient time utilization and conflict resolution.
• Coordinate travel logistics including flights, hotels, ground transport, and expense reports.
• Apply and maintain knowledge of Amgen policies related to travel, onsite meetings, purchasing, and administrative support.
• Prepare and coordinate team communications and new-hire announcements.
• Coordinate logistics for large meetings including room setup, AV, and catering.
• Assist with special projects, event coordination, and team-building activities.
• Maintain distribution lists and organizational charts.
• Schedule interviews and coordinate related logistics.
• Demonstrate proficiency with Outlook, Teams, Concur, MyBuy, and SharePoint; evaluate AI tools to improve workflows.

Skills

Calendar management

Travel coordination

Communication skills

Discretion

Organizational skills

Education

Associate degree

Technical school training

High school diploma

Tools

Outlook

Microsoft Teams

Concur

MyBuy

SharePoint

Job description

Amgen is seeking an Administrative Coordinator to provide high‑level administrative support to the Associate VP, Executive Directors, and cross‑functional teams within the Drug Product Organization. You will manage calendars across multiple time zones, arrange complex travel, and support large meetings with logistics and communications.

The role requires exceptional organization, attention to detail, and the ability to multitask in a fast‑paced environment.