Executive Administrative Coordinator – Global Programs

Amgen; Thousand Oaks (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Amgen is seeking an Administrative Coordinator to provide high-level administrative support to Associate VP, Executive Directors, and cross-functional teams within the Drug Product Organization. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

You will partner with internal stakeholders and external collaborators to ensure seamless operations, schedule interviews, manage calendars, travel, and

Qualifications

• Associate's degree with 2 years administrative experience or equivalent hands-on training.
• 2 years in a technical school setting with hands-on administrative experience.
• High school diploma or GED with 4 years of administrative experience.

Responsibilities

• Manage complex calendars for multiple Executive Directors across time zones.
• Coordinate travel logistics including flights, hotels, ground transportation and expense reports.
• Apply and maintain knowledge of Amgen policies related to travel, onsite meetings, purchasing, and administrative support activities.
• Support preparation and scheduling for programs and meetings owned by multiple executives.
• Coordinate logistics for large meetings, including room setup, AV support, catering, and onsite/virtual needs.
• Prepare and coordinate team communications, including new-hire announcements and business updates.
• Manage special projects, event coordination, and team-building activities in virtual and in-person settings.
• Maintain distribution lists and organizational charts.
• Order office supplies and manage related purchasing activities through MyBuy or approved systems.
• Schedule interviews and coordinate related logistics.

Skills

Strong attention to detail

Ability to multi-task

MS Office proficiency

Education

Associate's degree

Technical school training

High school diploma/GED

Tools

MS Office

Job description

Amgen is seeking an Administrative Coordinator to provide high-level administrative support to Associate VP, Executive Directors, and cross-functional teams within the Drug Product Organization. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

You will partner with internal stakeholders and external collaborators to ensure seamless operations, schedule interviews, manage calendars, travel, and