Executive Administrative Coordinator – Global Programs

Initial Therapeutics, Inc.; Thousand Oaks (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Amgen in Thousand Oaks, CA seeks an Administrative Coordinator to provide high-level administrative support to Associate VP, Executive Directors and cross-functional teams within the Drug Product Organization. The role requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

You will partner with internal stakeholders and external collaborators to ensure seamless operations.

Qualifications

• Associates degree and 2 years of administrative experience OR
• 2 years in a technical school setting with hands-on experience OR
• High school diploma / GED and 4 years of administrative experience

Responsibilities

• Manage complex calendars for multiple Executive Directors, with focus on efficient time utilization and scheduling across time zones.
• Coordinate travel logistics including flights, hotels, ground transportation and expense reports.
• Apply and maintain knowledge of Amgen policies related to travel, onsite meetings, purchasing, and administrative support activities.
• Support preparation and scheduling for programs and meetings owned by multiple executives.
• Coordinate logistics for large meetings including room setup, AV support, catering, and onsite/virtual needs.
• Prepare and coordinate team communications, including new-hire announcements and business updates.
• Manage special projects, events, and team-building activities in virtual and face-to-face settings.

Skills

Communication skills

Multi-tasking

Attention to detail

MS Office proficiency

Education

Associates degree + 2 years admin exp

Hands-on experience from technical school

High school diploma/GED + 4 years admin exp

Tools

MS Office

Job description

Amgen in Thousand Oaks, CA seeks an Administrative Coordinator to provide high-level administrative support to Associate VP, Executive Directors and cross-functional teams within the Drug Product Organization. The role requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

You will partner with internal stakeholders and external collaborators to ensure seamless operations.