Administrative Coordinator

BioSpace; South San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Retirement and Savings Plan

Medical, dental & vision coverage

Life & disability insurance

Flexible spending accounts

Discretionary annual bonus

Job summary

Amgen is seeking an Administrative Coordinator DATA to join a global administrative team supporting senior leaders across multiple sites. You will manage complex calendars, coordinate travel, and handle onboarding, meetings, and communications to keep operations running smoothly.

The role emphasizes confidentiality, collaboration, and proactive problem-solving in a fast-paced biotech environment. Competitive benefits and a comprehensive rewards plan accompany base salary.

Qualifications

• Associates degree with 2+ years of administrative experience.
• Or high school diploma and 4+ years of administrative experience.

Responsibilities

• Manage complex calendars and scheduling across time zones.
• Provide site-based meeting management and administrative support to DATA leaders.
• Coordinate domestic and international travel with expense reporting.
• Prepare and proofread correspondence, reports, and presentations.
• Support department operations including onboarding/offboarding and workspace setup.
• Initiate and manage vendor onboarding and purchase orders; track payments.
• Collaborate with other admins and functional areas for alignment and communication.
• Support events and special projects to enhance engagement.
• Maintain confidentiality and professionalism in all interactions.

Skills

Calendar management

Travel coordination

Vendor management

Communication

Discretion

Problem-solving

Multitasking

Team collaboration

Education

Associate degree

High school diploma

Tools

Microsoft Office

Concur

Workday

Microsoft Teams

SharePoint

Job description

Join Amgens Mission of Serving Patients

At Amgen, if you feel like youre part of something bigger, its because you are. Our shared missionto serve patients living with serious illnessesdrives all that we do.

Since 1980, weve helped pioneer the world of biotech in our fight against the worlds toughest diseases. With our focus on four therapeutic areas Oncology, Inflammation, General Medicine, and Rare Disease we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, youll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, youll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator DATA

What you will do

Lets do this. Lets change the world. The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, working as part of a global administrative team supporting Associate VPs, Executive Directors, and other staff located in San Francisco, Thousand Oaks, and other remote sites within Discovery Sciences, Advanced Technologies, & AI (DATA).

Key Responsibilities

• Managing complex calendars and scheduling meetings across global time zones
• Providing site-based meeting management and administrative support to DATA leaders and teams
• Coordinating domestic and international travel, including expense reporting through Concur
• Preparing and proofreading correspondence, reports, and presentations
• Supporting department operations, including onboarding and offboarding, technology setup, and workspace coordination
• Initiating and managing vendor and supplier onboarding and purchase orders, and tracking invoice payments as needed
• Partnering with other administrative professionals and functional areas to support alignment and communication
• Collaborating on special projects and events as needed; for staff events, helping create experiences that enhance engagement
• Maintaining confidentiality and professionalism in all interactions

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a self-starter with these qualifications.

Basic Qualifications

• Associates degree and 2 years of administrative experience
• OR
• High school diploma / GED and 4 years of administrative experience

Preferred Qualifications

• 4+ years of experience supporting senior leadership in a corporate or biotech environment
• Expertise in Microsoft Office, including Outlook, Word, PowerPoint, Excel, and SharePoint
• Proficiency in Concur, Workday, and Microsoft Teams
• Experience supporting events
• Excellent organizational, written, and verbal communication skills
• Proven ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Strategic, forward-thinking approach, with the ability to anticipate needs and resolve logistical issues
• Calm and solution-oriented under pressure
• Helpful, personable, and collaborative, with a can-do attitude
• Demonstrates discretion and integrity when handling confidential information

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, well support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In Addition To The Base Salary, Amgen Offers a Total Rewards Plan, Based On Eligibility, Comprising Of Health And Welfare Plans For Staff And Eligible Dependents, Financial Plans With Opportunities To Save Towards Retirement Or Other Goals, Work/life Balance, And Career Development Opportunities That May Include

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.