Executive Director Admin Coordinator — Flexible Hours

Amgen; United States; Remote; USD 70,000 - 94,000; Full time

Benefits offered by this job

Benefits package

Bonus program

Flexible work models

Job summary

Amgen in the United States is seeking an Administrative Coordinator to provide comprehensive, high‑level administrative support to the Executive Director. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.

You will coordinate complex calendars, travel logistics, meetings, and communications, partnering with internal stakeholders and external collaborators to ensure seamless operations

Qualifications

• Associate’s degree or higher required or equivalent
• Technical school diploma with hands-on experience acceptable
• High school diploma or GED with 4 years administrative experience accepted
• Strong attention to detail and multitasking ability needed
• Proficient in MS Office and written/verbal communication

Responsibilities

• Manage complex calendars for Executive Director across time zones
• Coordinate travel logistics (flights, hotels, ground transport) and expense reports
• Apply company policies for travel, onsite meetings, purchasing
• Support scheduling of meetings and large forums
• Coordinate room setup, AV, catering for meetings (in person or virtual)
• Prepare team communications and announcements
• Support special projects and event coordination
• Maintain distribution lists and organizational charts
• Order office supplies via approved systems
• Schedule interviews and related logistics
• Utilize Outlook, Teams, Concur, MyBuy, SharePoint; explore AI tools to improve workflows
• Maintain confidentiality and discretion in handling sensitive information

Skills

Strong attention to detail

Ability to multi-task

MS Office proficiency

Excellent communication skills

Education

Associate’s degree or higher

Technical school diploma with hands-on experience

High school diploma or GED with 4 years experience

Tools

MS Office Suite

Outlook/Teams/Concur/SharePoint

SharePoint familiarity

Job description

Amgen in the United States is seeking an Administrative Coordinator to provide comprehensive, high‑level administrative support to the Executive Director. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.

You will coordinate complex calendars, travel logistics, meetings, and communications, partnering with internal stakeholders and external collaborators to ensure seamless operations